gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU General Public License, GPL,
   5         as published by the Free Software Foundation, either version 3
   6         of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/gpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 'SA_GLACCOUNT';
  13 $path_to_root = "../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 page(_("Chart of Accounts"));
  17
  18 include($path_to_root . "/includes/ui.inc");
  19 include($path_to_root . "/gl/includes/gl_db.inc");
  20 include($path_to_root . "/admin/db/tags_db.inc");
  21 include_once($path_to_root . "/includes/data_checks.inc");
  22
  23 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  24
  25 //-------------------------------------------------------------------------------------
  26
  27 if (isset($_POST['_AccountList_update']))
  28 {
  29         $_POST['selected_account'] = $_POST['AccountList'];
  30         unset($_POST['account_code']);
  31 }
  32
  33 if (isset($_POST['selected_account']))
  34 {
  35         $selected_account = $_POST['selected_account'];
  36 }
  37 elseif (isset($_GET['selected_account']))
  38 {
  39         $selected_account = $_GET['selected_account'];
  40 }
  41 else
  42         $selected_account = "";
  43 //-------------------------------------------------------------------------------------
  44
  45 if (isset($_POST['add']) || isset($_POST['update']))
  46 {
  47
  48         $input_error = 0;
  49
  50         if (strlen($_POST['account_code']) == 0)
  51         {
  52                 $input_error = 1;
  53                 display_error( _("The account code must be entered."));
  54                 set_focus('account_code');
  55         }
  56         elseif (strlen($_POST['account_name']) == 0)
  57         {
  58                 $input_error = 1;
  59                 display_error( _("The account name cannot be empty."));
  60                 set_focus('account_name');
  61         }
  62         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  63         {
  64             $input_error = 1;
  65             display_error( _("The account code must be numeric."));
  66                 set_focus('account_code');
  67         }
  68
  69         if ($input_error != 1)
  70         {
  71                 if ($accounts_alpha == 2)
  72                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  73
  74         if ($selected_account)
  75                 {
  76                 if (update_gl_account($_POST['account_code'], $_POST['account_name'],
  77                                 $_POST['account_type'], $_POST['account_code2'])) {
  78                                 update_record_status($_POST['account_code'], $_POST['inactive'],
  79                                         'chart_master', 'account_code');
  80                                 update_tag_associations(TAG_ACCOUNT, $_POST['account_code'],
  81                                         $_POST['account_tags']);
  82                                 $Ajax->activate('account_code'); // in case of status change
  83                                 display_notification(_("Account data has been updated."));
  84                         }
  85                 }
  86         else
  87                 {
  88                 if (add_gl_account($_POST['account_code'], $_POST['account_name'],
  89                                 $_POST['account_type'], $_POST['account_code2']))
  90                                 {
  91                                         add_tag_associations($_POST['account_code'], $_POST['account_tags']);
  92                                         display_notification(_("New account has been added."));
  93                                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  94                                 }
  95                 }
  96                 $Ajax->activate('_page_body');
  97         }
  98 }
  99
 100 //-------------------------------------------------------------------------------------
 101
 102 function can_delete($selected_account)
 103 {
 104         if ($selected_account == "")
 105                 return false;
 106         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
 107         $result = db_query($sql,"Couldn't test for existing transactions");
 108
 109         $myrow = db_fetch_row($result);
 110         if ($myrow[0] > 0)
 111         {
 112                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 113                 return false;
 114         }
 115
 116         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
 117                 OR pyt_discount_act='$selected_account'
 118                 OR creditors_act='$selected_account'
 119                 OR freight_act='$selected_account'
 120                 OR default_sales_act='$selected_account'
 121                 OR default_sales_discount_act='$selected_account'
 122                 OR default_prompt_payment_act='$selected_account'
 123                 OR default_inventory_act='$selected_account'
 124                 OR default_cogs_act='$selected_account'
 125                 OR default_adj_act='$selected_account'
 126                 OR default_inv_sales_act='$selected_account'
 127                 OR default_assembly_act='$selected_account'";
 128         $result = db_query($sql,"Couldn't test for default company GL codes");
 129
 130         $myrow = db_fetch_row($result);
 131         if ($myrow[0] > 0)
 132         {
 133                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 134                 return false;
 135         }
 136
 137         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 138         $result = db_query($sql,"Couldn't test for bank accounts");
 139
 140         $myrow = db_fetch_row($result);
 141         if ($myrow[0] > 0)
 142         {
 143                 display_error(_("Cannot delete this account because it is used by a bank account."));
 144                 return false;
 145         }
 146
 147         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 148                 inventory_account='$selected_account'
 149                 OR cogs_account='$selected_account'
 150                 OR adjustment_account='$selected_account'
 151                 OR sales_account='$selected_account'";
 152         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 153
 154         $myrow = db_fetch_row($result);
 155         if ($myrow[0] > 0)
 156         {
 157                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 158                 return false;
 159         }
 160
 161         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 162         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 163
 164         $myrow = db_fetch_row($result);
 165         if ($myrow[0] > 0)
 166         {
 167                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 168                 return false;
 169         }
 170
 171         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 172                 sales_account='$selected_account'
 173                 OR sales_discount_account='$selected_account'
 174                 OR receivables_account='$selected_account'
 175                 OR payment_discount_account='$selected_account'";
 176         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 177
 178         $myrow = db_fetch_row($result);
 179         if ($myrow[0] > 0)
 180         {
 181                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 182                 return false;
 183         }
 184
 185         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 186                 purchase_account='$selected_account'
 187                 OR payment_discount_account='$selected_account'
 188                 OR payable_account='$selected_account'";
 189         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 190
 191         $myrow = db_fetch_row($result);
 192         if ($myrow[0] > 0)
 193         {
 194                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 195                 return false;
 196         }
 197
 198         $sql= "SELECT COUNT(*) FROM ".TB_PREF."quick_entry_lines WHERE
 199                 dest_id='$selected_account' AND UPPER(LEFT(action, 1)) <> 'T'";
 200         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 201
 202         $myrow = db_fetch_row($result);
 203         if ($myrow[0] > 0)
 204         {
 205                 display_error(_("Cannot delete this account because it is used by one or more Quick Entry Lines."));
 206                 return false;
 207         }
 208
 209         return true;
 210 }
 211
 212 //--------------------------------------------------------------------------------------
 213
 214 if (isset($_POST['delete']))
 215 {
 216
 217         if (can_delete($selected_account))
 218         {
 219                 delete_gl_account($selected_account);
 220                 $selected_account = $_POST['AccountList'] = '';
 221                 delete_tag_associations(TAG_ACCOUNT,$selected_account, true);
 222                 $selected_account = $_POST['AccountList'] = '';
 223                 display_notification(_("Selected account has been deleted"));
 224                 unset($_POST['account_code']);
 225                 $Ajax->activate('_page_body');
 226         }
 227 }
 228
 229 //-------------------------------------------------------------------------------------
 230
 231 start_form();
 232
 233 if (db_has_gl_accounts())
 234 {
 235         start_table("class = 'tablestyle_noborder'");
 236         start_row();
 237     gl_all_accounts_list_cells(null, 'AccountList', null, false, false,
 238                 _('New account'), true, check_value('show_inactive'));
 239         check_cells(_("Show inactive:"), 'show_inactive', null, true);
 240         end_row();
 241         end_table();
 242         if (get_post('_show_inactive_update')) {
 243                 $Ajax->activate('AccountList');
 244                 set_focus('AccountList');
 245         }
 246 }
 247
 248 br(1);
 249 start_table($table_style2);
 250
 251 if ($selected_account != "")
 252 {
 253         //editing an existing account
 254         $myrow = get_gl_account($selected_account);
 255
 256         $_POST['account_code'] = $myrow["account_code"];
 257         $_POST['account_code2'] = $myrow["account_code2"];
 258         $_POST['account_name']  = $myrow["account_name"];
 259         $_POST['account_type'] = $myrow["account_type"];
 260         $_POST['inactive'] = $myrow["inactive"];
 261
 262         $tags_result = get_tags_associated_with_record(TAG_ACCOUNT, $selected_account);
 263         $tagids = array();
 264         while ($tag = db_fetch($tags_result))
 265                 $tagids[] = $tag['id'];
 266         $_POST['account_tags'] = $tagids;
 267
 268         hidden('account_code', $_POST['account_code']);
 269         hidden('selected_account', $selected_account);
 270
 271         label_row(_("Account Code:"), $_POST['account_code']);
 272 }
 273 else
 274 {
 275         if (!isset($_POST['account_code'])) {
 276                 $_POST['account_tags'] = array();
 277                 $_POST['account_code'] = $_POST['account_code2'] = '';
 278                 $_POST['account_name']  = $_POST['account_type'] = '';
 279                 $_POST['inactive'] = 0;
 280         }
 281         text_row_ex(_("Account Code:"), 'account_code', 11);
 282 }
 283
 284 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 285
 286 text_row_ex(_("Account Name:"), 'account_name', 60);
 287
 288 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 289
 290 tag_list_row(_("Account Tags:"), 'account_tags', 5, TAG_ACCOUNT, true);
 291
 292 record_status_list_row(_("Account status:"), 'inactive');
 293 end_table(1);
 294
 295 if ($selected_account == "")
 296 {
 297         submit_center('add', _("Add Account"), true, '', false);
 298 }
 299 else
 300 {
 301     submit_center_first('update', _("Update Account"), '', false);
 302     submit_center_last('delete', _("Delete account"), '',true);
 303 }
 304 end_form();
 305
 306 end_page();
 307
 308 ?>