gl/manage/gl_accounts.php

   1 <?php
   2
   3 $page_security = 10;
   4 $path_to_root="../..";
   5 include($path_to_root . "/includes/session.inc");
   6
   7 page(_("Chart of Accounts"));
   8
   9 include($path_to_root . "/includes/ui.inc");
  10 include($path_to_root . "/gl/includes/gl_db.inc");
  11 include_once($path_to_root . "/includes/data_checks.inc");
  12
  13 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  14
  15 //-------------------------------------------------------------------------------------
  16
  17 if (isset($_POST['_AccountList_update']))
  18 {
  19         $_POST['selected_account'] = $_POST['AccountList'];
  20 }
  21
  22 if (isset($_POST['selected_account']))
  23 {
  24         $selected_account = $_POST['selected_account'];
  25 }
  26 elseif (isset($_GET['selected_account']))
  27 {
  28         $selected_account = $_GET['selected_account'];
  29 }
  30 else
  31         $selected_account = "";
  32
  33 //-------------------------------------------------------------------------------------
  34
  35 if (isset($_POST['add']) || isset($_POST['update']))
  36 {
  37
  38         $input_error = 0;
  39
  40         if (strlen($_POST['account_code']) == 0)
  41         {
  42                 $input_error = 1;
  43                 display_error( _("The account code must be entered."));
  44                 set_focus('account_code');
  45         }
  46         elseif (strlen($_POST['account_name']) == 0)
  47         {
  48                 $input_error = 1;
  49                 display_error( _("The account name cannot be empty."));
  50                 set_focus('account_name');
  51         }
  52         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  53         {
  54             $input_error = 1;
  55             display_error( _("The account code must be numeric."));
  56                 set_focus('account_code');
  57         }
  58
  59         if ($input_error != 1)
  60         {
  61                 if ($accounts_alpha == 2)
  62                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  63         if ($selected_account)
  64                 {
  65                 update_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  66                         display_notification(_("Account data has been updated."));
  67                 }
  68         else
  69                 {
  70                 add_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  71                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  72                         display_notification(_("New account has been added."));
  73                         $Ajax->activate('_page_body');
  74                 }
  75
  76         }
  77 }
  78
  79 //-------------------------------------------------------------------------------------
  80
  81 function can_delete($selected_account)
  82 {
  83         if ($selected_account == "")
  84                 return false;
  85         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
  86         $result = db_query($sql,"Couldn't test for existing transactions");
  87
  88         $myrow = db_fetch_row($result);
  89         if ($myrow[0] > 0)
  90         {
  91                 display_error(_("Cannot delete this account because transactions have been created using this account."));
  92                 return false;
  93         }
  94
  95         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
  96                 OR pyt_discount_act='$selected_account'
  97                 OR creditors_act='$selected_account'
  98                 OR freight_act='$selected_account'
  99                 OR default_sales_act='$selected_account'
 100                 OR default_sales_discount_act='$selected_account'
 101                 OR default_prompt_payment_act='$selected_account'
 102                 OR default_inventory_act='$selected_account'
 103                 OR default_cogs_act='$selected_account'
 104                 OR default_adj_act='$selected_account'
 105                 OR default_inv_sales_act='$selected_account'
 106                 OR default_assembly_act='$selected_account'";
 107         $result = db_query($sql,"Couldn't test for default company GL codes");
 108
 109         $myrow = db_fetch_row($result);
 110         if ($myrow[0] > 0)
 111         {
 112                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 113                 return false;
 114         }
 115
 116         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 117         $result = db_query($sql,"Couldn't test for bank accounts");
 118
 119         $myrow = db_fetch_row($result);
 120         if ($myrow[0] > 0)
 121         {
 122                 display_error(_("Cannot delete this account because it is used by a bank account."));
 123                 return false;
 124         }
 125
 126         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 127                 inventory_account='$selected_account'
 128                 OR cogs_account='$selected_account'
 129                 OR adjustment_account='$selected_account'
 130                 OR sales_account='$selected_account'";
 131         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 132
 133         $myrow = db_fetch_row($result);
 134         if ($myrow[0] > 0)
 135         {
 136                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 137                 return false;
 138         }
 139
 140         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 141         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 142
 143         $myrow = db_fetch_row($result);
 144         if ($myrow[0] > 0)
 145         {
 146                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 147                 return false;
 148         }
 149
 150         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 151                 sales_account='$selected_account'
 152                 OR sales_discount_account='$selected_account'
 153                 OR receivables_account='$selected_account'
 154                 OR payment_discount_account='$selected_account'";
 155         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 156
 157         $myrow = db_fetch_row($result);
 158         if ($myrow[0] > 0)
 159         {
 160                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 161                 return false;
 162         }
 163
 164         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 165                 purchase_account='$selected_account'
 166                 OR payment_discount_account='$selected_account'
 167                 OR payable_account='$selected_account'";
 168         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 169
 170         $myrow = db_fetch_row($result);
 171         if ($myrow[0] > 0)
 172         {
 173                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 174                 return false;
 175         }
 176
 177         return true;
 178 }
 179
 180 //--------------------------------------------------------------------------------------
 181
 182 if (isset($_POST['delete']))
 183 {
 184
 185         if (can_delete($selected_account))
 186         {
 187                 delete_gl_account($selected_account);
 188                 $selected_account = $_POST['account_code'] = $_POST['AccountList'] = '';
 189                 display_notification(_("Selected account has been deleted"));
 190                 $Ajax->activate('_page_body');
 191         }
 192 }
 193
 194 //-------------------------------------------------------------------------------------
 195
 196 start_form();
 197
 198 if (db_has_gl_accounts())
 199 {
 200         echo "<center>";
 201     echo _("Select an Account:") . "&nbsp;";
 202     gl_all_accounts_list('AccountList', null, false, false, false,
 203                 _('New account'), true);
 204     echo "</center>";
 205 }
 206
 207 br(1);
 208 start_table($table_style2);
 209
 210 if ($selected_account != "")
 211 {
 212         //editing an existing account
 213         $myrow = get_gl_account($selected_account);
 214
 215         $_POST['account_code'] = $myrow["account_code"];
 216         $_POST['account_code2'] = $myrow["account_code2"];
 217         $_POST['account_name']  = $myrow["account_name"];
 218         $_POST['account_type'] = $myrow["account_type"];
 219         $_POST['tax_code'] = $myrow["tax_code"];
 220
 221         hidden('account_code', $_POST['account_code']);
 222         hidden('selected_account', $selected_account);
 223
 224         label_row(_("Account Code:"), $_POST['account_code']);
 225 }
 226 else
 227 {
 228         $_POST['account_code'] = $_POST['account_code2'] = '';
 229         $_POST['account_name']  = $_POST['account_type'] = $_POST['tax_code'] = '';
 230         text_row_ex(_("Account Code:"), 'account_code', 11);
 231 }
 232
 233 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 234
 235 text_row_ex(_("Account Name:"), 'account_name', 60);
 236
 237 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 238
 239 tax_types_list_row(_("Tax Type:"), 'tax_code', null, _('No Tax'));
 240
 241 end_table(1);
 242
 243 if ($selected_account == "")
 244 {
 245         submit_center('add', _("Add Account"), true, '', true);
 246 }
 247 else
 248 {
 249     submit_center_first('update', _("Update Account"), '', true);
 250     submit_center_last('delete', _("Delete account"), '',true);
 251 }
 252 end_form();
 253
 254 end_page();
 255
 256 ?>