gl/manage/gl_accounts.php

   1 <?php
   2
   3 $page_security = 10;
   4 $path_to_root="../..";
   5 include($path_to_root . "/includes/session.inc");
   6
   7 page(_("Chart of Accounts"));
   8
   9 include($path_to_root . "/includes/ui.inc");
  10 include($path_to_root . "/gl/includes/gl_db.inc");
  11 include_once($path_to_root . "/includes/data_checks.inc");
  12
  13 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  14
  15 //-------------------------------------------------------------------------------------
  16
  17 if (isset($_POST['Select']))
  18 {
  19         $_POST['selected_account'] = $_POST['AccountList'];
  20 }
  21
  22 if (isset($_POST['selected_account']))
  23 {
  24         $selected_account = $_POST['selected_account'];
  25 }
  26 elseif (isset($_GET['selected_account']))
  27 {
  28         $selected_account = $_GET['selected_account'];
  29 }
  30 else
  31         $selected_account = "";
  32
  33 //-------------------------------------------------------------------------------------
  34
  35 if (isset($_POST['add']) || isset($_POST['update']))
  36 {
  37
  38         $input_error = 0;
  39
  40         if (strlen($_POST['account_code']) == 0)
  41         {
  42                 $input_error = 1;
  43                 display_error( _("The account code must be entered."));
  44         }
  45         elseif (strlen($_POST['account_name']) == 0)
  46         {
  47                 $input_error = 1;
  48                 display_error( _("The account name cannot be empty."));
  49         }
  50         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  51         {
  52             $input_error = 1;
  53             display_error( _("The account code must be numeric."));
  54         }
  55
  56         if ($input_error != 1)
  57         {
  58                 if ($accounts_alpha == 2)
  59                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  60         if ($selected_account)
  61                 update_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  62         else
  63                 add_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  64                 meta_forward($_SERVER['PHP_SELF']);
  65         }
  66 }
  67
  68 //-------------------------------------------------------------------------------------
  69
  70 function can_delete($selected_account)
  71 {
  72         if ($selected_account == "")
  73                 return false;
  74         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
  75         $result = db_query($sql,"Couldn't test for existing transactions");
  76
  77         $myrow = db_fetch_row($result);
  78         if ($myrow[0] > 0)
  79         {
  80                 display_error(_("Cannot delete this account because transactions have been created using this account."));
  81                 return false;
  82         }
  83
  84         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
  85                 OR pyt_discount_act='$selected_account'
  86                 OR creditors_act='$selected_account'
  87                 OR grn_act='$selected_account'
  88                 OR exchange_diff_act='$selected_account'
  89                 OR purch_exchange_diff_act='$selected_account'
  90                 OR retained_earnings_act='$selected_account'
  91                 OR freight_act='$selected_account'
  92                 OR default_sales_act='$selected_account'
  93                 OR default_sales_discount_act='$selected_account'
  94                 OR default_prompt_payment_act='$selected_account'
  95                 OR default_inventory_act='$selected_account'
  96                 OR default_cogs_act='$selected_account'
  97                 OR default_adj_act='$selected_account'
  98                 OR default_inv_sales_act='$selected_account'
  99                 OR default_assembly_act='$selected_account'
 100                 OR payroll_act='$selected_account'";
 101         $result = db_query($sql,"Couldn't test for default company GL codes");
 102
 103         $myrow = db_fetch_row($result);
 104         if ($myrow[0] > 0)
 105         {
 106                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 107                 return false;
 108         }
 109
 110         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 111         $result = db_query($sql,"Couldn't test for bank accounts");
 112
 113         $myrow = db_fetch_row($result);
 114         if ($myrow[0] > 0)
 115         {
 116                 display_error(_("Cannot delete this account because it is used by a bank account."));
 117                 return false;
 118         }
 119
 120         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 121                 inventory_account='$selected_account'
 122                 OR cogs_account='$selected_account'
 123                 OR adjustment_account='$selected_account'
 124                 OR sales_account='$selected_account'";
 125         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 126
 127         $myrow = db_fetch_row($result);
 128         if ($myrow[0] > 0)
 129         {
 130                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 131                 return false;
 132         }
 133
 134         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 135         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 136
 137         $myrow = db_fetch_row($result);
 138         if ($myrow[0] > 0)
 139         {
 140                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 141                 return false;
 142         }
 143
 144         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 145                 sales_account='$selected_account'
 146                 OR sales_discount_account='$selected_account'
 147                 OR receivables_account='$selected_account'
 148                 OR payment_discount_account='$selected_account'";
 149         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 150
 151         $myrow = db_fetch_row($result);
 152         if ($myrow[0] > 0)
 153         {
 154                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 155                 return false;
 156         }
 157
 158         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 159                 purchase_account='$selected_account'
 160                 OR payment_discount_account='$selected_account'
 161                 OR payable_account='$selected_account'";
 162         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 163
 164         $myrow = db_fetch_row($result);
 165         if ($myrow[0] > 0)
 166         {
 167                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 168                 return false;
 169         }
 170
 171         return true;
 172 }
 173
 174 //--------------------------------------------------------------------------------------
 175
 176 if (isset($_POST['delete']))
 177 {
 178
 179         if (can_delete($selected_account))
 180         {
 181                 delete_gl_account($selected_account);
 182                 meta_forward($_SERVER['PHP_SELF']);
 183         }
 184 }
 185
 186 //-------------------------------------------------------------------------------------
 187
 188 start_form();
 189
 190 if (db_has_gl_accounts())
 191 {
 192         echo "<center>";
 193     echo _("Select an Account:") . "&nbsp;";
 194     gl_all_accounts_list('AccountList', null);
 195     echo "&nbsp;";
 196     submit('Select', _("Edit Account"));
 197     echo "</center>";
 198 }
 199
 200 hyperlink_no_params($_SERVER['PHP_SELF'], _("New Account"));
 201 br(1);
 202
 203 start_table($table_style2);
 204
 205 if ($selected_account != "")
 206 {
 207         //editing an existing account
 208         $myrow = get_gl_account($selected_account);
 209
 210         $_POST['account_code'] = $myrow["account_code"];
 211         $_POST['account_code2'] = $myrow["account_code2"];
 212         $_POST['account_name']  = $myrow["account_name"];
 213         $_POST['account_type'] = $myrow["account_type"];
 214         $_POST['tax_code'] = $myrow["tax_code"];
 215
 216         hidden('account_code', $_POST['account_code']);
 217         hidden('selected_account', $_POST['selected_account']);
 218
 219         label_row(_("Account Code:"), $_POST['account_code']);
 220 }
 221 else
 222 {
 223         text_row_ex(_("Account Code:"), 'account_code', 11);
 224 }
 225
 226 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 227
 228 text_row_ex(_("Account Name:"), 'account_name', 60);
 229
 230 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 231
 232 tax_types_list_row(_("Tax Type:"), 'tax_code', null, true, _('No Tax'));
 233
 234 end_table(1);
 235
 236 if ($selected_account == "")
 237 {
 238         submit_center('add', _("Add Account"));
 239 }
 240 else
 241 {
 242     submit_center_first('update', _("Update Account"));
 243     submit_center_last('delete', _("Delete account"));
 244 }
 245
 246 end_form();
 247
 248 end_page();
 249
 250 ?>