gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU General Public License, GPL,
   5         as published by the Free Software Foundation, either version 3
   6         of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/gpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 'SA_GLACCOUNT';
  13 $path_to_root = "../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 page(_("Chart of Accounts"));
  17
  18 include($path_to_root . "/includes/ui.inc");
  19 include($path_to_root . "/gl/includes/gl_db.inc");
  20 include($path_to_root . "/admin/db/tags_db.inc");
  21 include_once($path_to_root . "/includes/data_checks.inc");
  22
  23 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  24
  25 //-------------------------------------------------------------------------------------
  26
  27 if (isset($_POST['_AccountList_update']))
  28 {
  29         $_POST['selected_account'] = $_POST['AccountList'];
  30         unset($_POST['account_code']);
  31 }
  32
  33 if (isset($_POST['selected_account']))
  34 {
  35         $selected_account = $_POST['selected_account'];
  36 }
  37 elseif (isset($_GET['selected_account']))
  38 {
  39         $selected_account = $_GET['selected_account'];
  40 }
  41 else
  42         $selected_account = "";
  43 //-------------------------------------------------------------------------------------
  44
  45 if (isset($_POST['add']) || isset($_POST['update']))
  46 {
  47
  48         $input_error = 0;
  49
  50         if (strlen($_POST['account_code']) == 0)
  51         {
  52                 $input_error = 1;
  53                 display_error( _("The account code must be entered."));
  54                 set_focus('account_code');
  55         }
  56         elseif (strlen($_POST['account_name']) == 0)
  57         {
  58                 $input_error = 1;
  59                 display_error( _("The account name cannot be empty."));
  60                 set_focus('account_name');
  61         }
  62         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  63         {
  64             $input_error = 1;
  65             display_error( _("The account code must be numeric."));
  66                 set_focus('account_code');
  67         }
  68
  69         if ($input_error != 1)
  70         {
  71                 if ($accounts_alpha == 2)
  72                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  73
  74                 if (!isset($_POST['account_tags']))
  75                         $_POST['account_tags'] = array();
  76
  77         if ($selected_account)
  78                 {
  79                 if (update_gl_account($_POST['account_code'], $_POST['account_name'],
  80                                 $_POST['account_type'], $_POST['account_code2'])) {
  81                                 update_record_status($_POST['account_code'], $_POST['inactive'],
  82                                         'chart_master', 'account_code');
  83                                 update_tag_associations(TAG_ACCOUNT, $_POST['account_code'],
  84                                         $_POST['account_tags']);
  85                                 $Ajax->activate('account_code'); // in case of status change
  86                                 display_notification(_("Account data has been updated."));
  87                         }
  88                 }
  89         else
  90                 {
  91                 if (add_gl_account($_POST['account_code'], $_POST['account_name'],
  92                                 $_POST['account_type'], $_POST['account_code2']))
  93                                 {
  94                                         add_tag_associations($_POST['account_code'], $_POST['account_tags']);
  95                                         display_notification(_("New account has been added."));
  96                                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  97                                 }
  98                 }
  99                 $Ajax->activate('_page_body');
 100         }
 101 }
 102
 103 //-------------------------------------------------------------------------------------
 104
 105 function can_delete($selected_account)
 106 {
 107         if ($selected_account == "")
 108                 return false;
 109         $acc = db_escape($selected_account);
 110
 111         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account=$acc";
 112         $result = db_query($sql,"Couldn't test for existing transactions");
 113
 114         $myrow = db_fetch_row($result);
 115         if ($myrow[0] > 0)
 116         {
 117                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 118                 return false;
 119         }
 120
 121         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act=$acc
 122                 OR pyt_discount_act=$acc
 123                 OR creditors_act=$acc
 124                 OR freight_act=$acc
 125                 OR default_sales_act=$acc
 126                 OR default_sales_discount_act=$acc
 127                 OR default_prompt_payment_act=$acc
 128                 OR default_inventory_act=$acc
 129                 OR default_cogs_act=$acc
 130                 OR default_adj_act=$acc
 131                 OR default_inv_sales_act=$acc
 132                 OR default_assembly_act=$acc";
 133         $result = db_query($sql,"Couldn't test for default company GL codes");
 134
 135         $myrow = db_fetch_row($result);
 136         if ($myrow[0] > 0)
 137         {
 138                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 139                 return false;
 140         }
 141
 142         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code=$acc";
 143         $result = db_query($sql,"Couldn't test for bank accounts");
 144
 145         $myrow = db_fetch_row($result);
 146         if ($myrow[0] > 0)
 147         {
 148                 display_error(_("Cannot delete this account because it is used by a bank account."));
 149                 return false;
 150         }
 151
 152         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 153                 inventory_account=$acc
 154                 OR cogs_account=$acc
 155                 OR adjustment_account=$acc
 156                 OR sales_account=$acc";
 157         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 158
 159         $myrow = db_fetch_row($result);
 160         if ($myrow[0] > 0)
 161         {
 162                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 163                 return false;
 164         }
 165
 166         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code=$acc OR purchasing_gl_code=$acc";
 167         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 168
 169         $myrow = db_fetch_row($result);
 170         if ($myrow[0] > 0)
 171         {
 172                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 173                 return false;
 174         }
 175
 176         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 177                 sales_account=$acc
 178                 OR sales_discount_account=$acc
 179                 OR receivables_account=$acc
 180                 OR payment_discount_account=$acc";
 181         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 182
 183         $myrow = db_fetch_row($result);
 184         if ($myrow[0] > 0)
 185         {
 186                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 187                 return false;
 188         }
 189
 190         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 191                 purchase_account=$acc
 192                 OR payment_discount_account=$acc
 193                 OR payable_account=$acc";
 194         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 195
 196         $myrow = db_fetch_row($result);
 197         if ($myrow[0] > 0)
 198         {
 199                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 200                 return false;
 201         }
 202
 203         $sql= "SELECT COUNT(*) FROM ".TB_PREF."quick_entry_lines WHERE
 204                 dest_id=$acc AND UPPER(LEFT(action, 1)) <> 'T'";
 205         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 206
 207         $myrow = db_fetch_row($result);
 208         if ($myrow[0] > 0)
 209         {
 210                 display_error(_("Cannot delete this account because it is used by one or more Quick Entry Lines."));
 211                 return false;
 212         }
 213
 214         return true;
 215 }
 216
 217 //--------------------------------------------------------------------------------------
 218
 219 if (isset($_POST['delete']))
 220 {
 221
 222         if (can_delete($selected_account))
 223         {
 224                 delete_gl_account($selected_account);
 225                 $selected_account = $_POST['AccountList'] = '';
 226                 delete_tag_associations(TAG_ACCOUNT,$selected_account, true);
 227                 $selected_account = $_POST['AccountList'] = '';
 228                 display_notification(_("Selected account has been deleted"));
 229                 unset($_POST['account_code']);
 230                 $Ajax->activate('_page_body');
 231         }
 232 }
 233
 234 //-------------------------------------------------------------------------------------
 235
 236 start_form();
 237
 238 if (db_has_gl_accounts())
 239 {
 240         start_table("class = 'tablestyle_noborder'");
 241         start_row();
 242     gl_all_accounts_list_cells(null, 'AccountList', null, false, false,
 243                 _('New account'), true, check_value('show_inactive'));
 244         check_cells(_("Show inactive:"), 'show_inactive', null, true);
 245         end_row();
 246         end_table();
 247         if (get_post('_show_inactive_update')) {
 248                 $Ajax->activate('AccountList');
 249                 set_focus('AccountList');
 250         }
 251 }
 252
 253 br(1);
 254 start_table($table_style2);
 255
 256 if ($selected_account != "")
 257 {
 258         //editing an existing account
 259         $myrow = get_gl_account($selected_account);
 260
 261         $_POST['account_code'] = $myrow["account_code"];
 262         $_POST['account_code2'] = $myrow["account_code2"];
 263         $_POST['account_name']  = $myrow["account_name"];
 264         $_POST['account_type'] = $myrow["account_type"];
 265         $_POST['inactive'] = $myrow["inactive"];
 266
 267         $tags_result = get_tags_associated_with_record(TAG_ACCOUNT, $selected_account);
 268         $tagids = array();
 269         while ($tag = db_fetch($tags_result))
 270                 $tagids[] = $tag['id'];
 271         $_POST['account_tags'] = $tagids;
 272
 273         hidden('account_code', $_POST['account_code']);
 274         hidden('selected_account', $selected_account);
 275
 276         label_row(_("Account Code:"), $_POST['account_code']);
 277 }
 278 else
 279 {
 280         if (!isset($_POST['account_code'])) {
 281                 $_POST['account_tags'] = array();
 282                 $_POST['account_code'] = $_POST['account_code2'] = '';
 283                 $_POST['account_name']  = $_POST['account_type'] = '';
 284                 $_POST['inactive'] = 0;
 285         }
 286         text_row_ex(_("Account Code:"), 'account_code', 11);
 287 }
 288
 289 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 290
 291 text_row_ex(_("Account Name:"), 'account_name', 60);
 292
 293 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 294
 295 tag_list_row(_("Account Tags:"), 'account_tags', 5, TAG_ACCOUNT, true);
 296
 297 record_status_list_row(_("Account status:"), 'inactive');
 298 end_table(1);
 299
 300 if ($selected_account == "")
 301 {
 302         submit_center('add', _("Add Account"), true, '', false);
 303 }
 304 else
 305 {
 306     submit_center_first('update', _("Update Account"), '', false);
 307     submit_center_last('delete', _("Delete account"), '',true);
 308 }
 309 end_form();
 310
 311 end_page();
 312
 313 ?>