gl/manage/gl_accounts.php

   1 <?php
   2
   3 $page_security = 10;
   4 $path_to_root="../..";
   5 include($path_to_root . "/includes/session.inc");
   6
   7 page(_("Chart of Accounts"));
   8
   9 include($path_to_root . "/includes/ui.inc");
  10 include($path_to_root . "/gl/includes/gl_db.inc");
  11 include_once($path_to_root . "/includes/data_checks.inc");
  12
  13 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  14
  15 //-------------------------------------------------------------------------------------
  16
  17 if (isset($_POST['_AccountList_update']))
  18 {
  19         $_POST['selected_account'] = $_POST['AccountList'];
  20 }
  21
  22 if (isset($_POST['selected_account']))
  23 {
  24         $selected_account = $_POST['selected_account'];
  25 }
  26 elseif (isset($_GET['selected_account']))
  27 {
  28         $selected_account = $_GET['selected_account'];
  29 }
  30 else
  31         $selected_account = "";
  32
  33 //-------------------------------------------------------------------------------------
  34
  35 if (isset($_POST['add']) || isset($_POST['update']))
  36 {
  37
  38         $input_error = 0;
  39
  40         if (strlen($_POST['account_code']) == 0)
  41         {
  42                 $input_error = 1;
  43                 display_error( _("The account code must be entered."));
  44                 set_focus('account_code');
  45         }
  46         elseif (strlen($_POST['account_name']) == 0)
  47         {
  48                 $input_error = 1;
  49                 display_error( _("The account name cannot be empty."));
  50                 set_focus('account_name');
  51         }
  52         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  53         {
  54             $input_error = 1;
  55             display_error( _("The account code must be numeric."));
  56                 set_focus('account_code');
  57         }
  58
  59         if ($input_error != 1)
  60         {
  61                 if ($accounts_alpha == 2)
  62                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  63         if ($selected_account)
  64                 {
  65                 update_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  66                         display_notification(_("Account data has been updated."));
  67                 }
  68         else
  69                 {
  70                 add_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  71                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  72                         display_notification(_("New account has been added."));
  73                 }
  74                 $Ajax->activate('_page_body');
  75         }
  76 }
  77
  78 //-------------------------------------------------------------------------------------
  79
  80 function can_delete($selected_account)
  81 {
  82         if ($selected_account == "")
  83                 return false;
  84         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
  85         $result = db_query($sql,"Couldn't test for existing transactions");
  86
  87         $myrow = db_fetch_row($result);
  88         if ($myrow[0] > 0)
  89         {
  90                 display_error(_("Cannot delete this account because transactions have been created using this account."));
  91                 return false;
  92         }
  93
  94         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
  95                 OR pyt_discount_act='$selected_account'
  96                 OR creditors_act='$selected_account'
  97                 OR freight_act='$selected_account'
  98                 OR default_sales_act='$selected_account'
  99                 OR default_sales_discount_act='$selected_account'
 100                 OR default_prompt_payment_act='$selected_account'
 101                 OR default_inventory_act='$selected_account'
 102                 OR default_cogs_act='$selected_account'
 103                 OR default_adj_act='$selected_account'
 104                 OR default_inv_sales_act='$selected_account'
 105                 OR default_assembly_act='$selected_account'";
 106         $result = db_query($sql,"Couldn't test for default company GL codes");
 107
 108         $myrow = db_fetch_row($result);
 109         if ($myrow[0] > 0)
 110         {
 111                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 112                 return false;
 113         }
 114
 115         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 116         $result = db_query($sql,"Couldn't test for bank accounts");
 117
 118         $myrow = db_fetch_row($result);
 119         if ($myrow[0] > 0)
 120         {
 121                 display_error(_("Cannot delete this account because it is used by a bank account."));
 122                 return false;
 123         }
 124
 125         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 126                 inventory_account='$selected_account'
 127                 OR cogs_account='$selected_account'
 128                 OR adjustment_account='$selected_account'
 129                 OR sales_account='$selected_account'";
 130         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 131
 132         $myrow = db_fetch_row($result);
 133         if ($myrow[0] > 0)
 134         {
 135                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 136                 return false;
 137         }
 138
 139         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 140         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 141
 142         $myrow = db_fetch_row($result);
 143         if ($myrow[0] > 0)
 144         {
 145                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 146                 return false;
 147         }
 148
 149         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 150                 sales_account='$selected_account'
 151                 OR sales_discount_account='$selected_account'
 152                 OR receivables_account='$selected_account'
 153                 OR payment_discount_account='$selected_account'";
 154         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 155
 156         $myrow = db_fetch_row($result);
 157         if ($myrow[0] > 0)
 158         {
 159                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 160                 return false;
 161         }
 162
 163         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 164                 purchase_account='$selected_account'
 165                 OR payment_discount_account='$selected_account'
 166                 OR payable_account='$selected_account'";
 167         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 168
 169         $myrow = db_fetch_row($result);
 170         if ($myrow[0] > 0)
 171         {
 172                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 173                 return false;
 174         }
 175
 176         return true;
 177 }
 178
 179 //--------------------------------------------------------------------------------------
 180
 181 if (isset($_POST['delete']))
 182 {
 183
 184         if (can_delete($selected_account))
 185         {
 186                 delete_gl_account($selected_account);
 187                 $selected_account = $_POST['account_code'] = $_POST['AccountList'] = '';
 188                 display_notification(_("Selected account has been deleted"));
 189                 $Ajax->activate('_page_body');
 190         }
 191 }
 192
 193 //-------------------------------------------------------------------------------------
 194
 195 start_form();
 196
 197 if (db_has_gl_accounts())
 198 {
 199         echo "<center>";
 200     echo _("Select an Account:") . "&nbsp;";
 201     gl_all_accounts_list('AccountList', null, false, false, false,
 202                 _('New account'), true);
 203     echo "</center>";
 204 }
 205
 206 br(1);
 207 start_table($table_style2);
 208
 209 if ($selected_account != "")
 210 {
 211         //editing an existing account
 212         $myrow = get_gl_account($selected_account);
 213
 214         $_POST['account_code'] = $myrow["account_code"];
 215         $_POST['account_code2'] = $myrow["account_code2"];
 216         $_POST['account_name']  = $myrow["account_name"];
 217         $_POST['account_type'] = $myrow["account_type"];
 218         $_POST['tax_code'] = $myrow["tax_code"];
 219
 220         hidden('account_code', $_POST['account_code']);
 221         hidden('selected_account', $selected_account);
 222
 223         label_row(_("Account Code:"), $_POST['account_code']);
 224 }
 225 else
 226 {
 227         $_POST['account_code'] = $_POST['account_code2'] = '';
 228         $_POST['account_name']  = $_POST['account_type'] = $_POST['tax_code'] = '';
 229         text_row_ex(_("Account Code:"), 'account_code', 11);
 230 }
 231
 232 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 233
 234 text_row_ex(_("Account Name:"), 'account_name', 60);
 235
 236 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 237
 238 tax_types_list_row(_("Tax Type:"), 'tax_code', null, _('No Tax'));
 239
 240 end_table(1);
 241
 242 if ($selected_account == "")
 243 {
 244         submit_center('add', _("Add Account"), true, '', true);
 245 }
 246 else
 247 {
 248     submit_center_first('update', _("Update Account"), '', true);
 249     submit_center_last('delete', _("Delete account"), '',true);
 250 }
 251 end_form();
 252
 253 end_page();
 254
 255 ?>