gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU General Public License, GPL,
   5         as published by the Free Software Foundation, either version 3
   6         of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/gpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 10;
  13 $path_to_root="../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 page(_("Chart of Accounts"));
  17
  18 include($path_to_root . "/includes/ui.inc");
  19 include($path_to_root . "/gl/includes/gl_db.inc");
  20 include_once($path_to_root . "/includes/data_checks.inc");
  21
  22 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  23
  24 //-------------------------------------------------------------------------------------
  25
  26 if (isset($_POST['_AccountList_update']))
  27 {
  28         $_POST['selected_account'] = $_POST['AccountList'];
  29 }
  30
  31 if (isset($_POST['selected_account']))
  32 {
  33         $selected_account = $_POST['selected_account'];
  34 }
  35 elseif (isset($_GET['selected_account']))
  36 {
  37         $selected_account = $_GET['selected_account'];
  38 }
  39 else
  40         $selected_account = "";
  41
  42 //-------------------------------------------------------------------------------------
  43
  44 if (isset($_POST['add']) || isset($_POST['update']))
  45 {
  46
  47         $input_error = 0;
  48
  49         if (strlen($_POST['account_code']) == 0)
  50         {
  51                 $input_error = 1;
  52                 display_error( _("The account code must be entered."));
  53                 set_focus('account_code');
  54         }
  55         elseif (strlen($_POST['account_name']) == 0)
  56         {
  57                 $input_error = 1;
  58                 display_error( _("The account name cannot be empty."));
  59                 set_focus('account_name');
  60         }
  61         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  62         {
  63             $input_error = 1;
  64             display_error( _("The account code must be numeric."));
  65                 set_focus('account_code');
  66         }
  67
  68         if ($input_error != 1)
  69         {
  70                 if ($accounts_alpha == 2)
  71                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  72         if ($selected_account)
  73                 {
  74                 update_gl_account($_POST['account_code'], $_POST['account_name'],
  75                                 $_POST['account_type'], $_POST['account_code2']);
  76                         update_record_status($_POST['account_code'], $_POST['inactive'],
  77                                 'chart_master', 'account_code');
  78                         $Ajax->activate('account_code'); // in case of status change
  79                         display_notification(_("Account data has been updated."));
  80                 }
  81         else
  82                 {
  83                 add_gl_account($_POST['account_code'], $_POST['account_name'],
  84                                 $_POST['account_type'], $_POST['account_code2']);
  85                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  86                         display_notification(_("New account has been added."));
  87                 }
  88                 $Ajax->activate('_page_body');
  89         }
  90 }
  91
  92 //-------------------------------------------------------------------------------------
  93
  94 function can_delete($selected_account)
  95 {
  96         if ($selected_account == "")
  97                 return false;
  98         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
  99         $result = db_query($sql,"Couldn't test for existing transactions");
 100
 101         $myrow = db_fetch_row($result);
 102         if ($myrow[0] > 0)
 103         {
 104                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 105                 return false;
 106         }
 107
 108         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
 109                 OR pyt_discount_act='$selected_account'
 110                 OR creditors_act='$selected_account'
 111                 OR freight_act='$selected_account'
 112                 OR default_sales_act='$selected_account'
 113                 OR default_sales_discount_act='$selected_account'
 114                 OR default_prompt_payment_act='$selected_account'
 115                 OR default_inventory_act='$selected_account'
 116                 OR default_cogs_act='$selected_account'
 117                 OR default_adj_act='$selected_account'
 118                 OR default_inv_sales_act='$selected_account'
 119                 OR default_assembly_act='$selected_account'";
 120         $result = db_query($sql,"Couldn't test for default company GL codes");
 121
 122         $myrow = db_fetch_row($result);
 123         if ($myrow[0] > 0)
 124         {
 125                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 126                 return false;
 127         }
 128
 129         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 130         $result = db_query($sql,"Couldn't test for bank accounts");
 131
 132         $myrow = db_fetch_row($result);
 133         if ($myrow[0] > 0)
 134         {
 135                 display_error(_("Cannot delete this account because it is used by a bank account."));
 136                 return false;
 137         }
 138
 139         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 140                 inventory_account='$selected_account'
 141                 OR cogs_account='$selected_account'
 142                 OR adjustment_account='$selected_account'
 143                 OR sales_account='$selected_account'";
 144         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 145
 146         $myrow = db_fetch_row($result);
 147         if ($myrow[0] > 0)
 148         {
 149                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 150                 return false;
 151         }
 152
 153         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 154         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 155
 156         $myrow = db_fetch_row($result);
 157         if ($myrow[0] > 0)
 158         {
 159                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 160                 return false;
 161         }
 162
 163         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 164                 sales_account='$selected_account'
 165                 OR sales_discount_account='$selected_account'
 166                 OR receivables_account='$selected_account'
 167                 OR payment_discount_account='$selected_account'";
 168         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 169
 170         $myrow = db_fetch_row($result);
 171         if ($myrow[0] > 0)
 172         {
 173                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 174                 return false;
 175         }
 176
 177         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 178                 purchase_account='$selected_account'
 179                 OR payment_discount_account='$selected_account'
 180                 OR payable_account='$selected_account'";
 181         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 182
 183         $myrow = db_fetch_row($result);
 184         if ($myrow[0] > 0)
 185         {
 186                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 187                 return false;
 188         }
 189
 190         return true;
 191 }
 192
 193 //--------------------------------------------------------------------------------------
 194
 195 if (isset($_POST['delete']))
 196 {
 197
 198         if (can_delete($selected_account))
 199         {
 200                 delete_gl_account($selected_account);
 201                 $selected_account = $_POST['account_code'] = $_POST['AccountList'] = '';
 202                 display_notification(_("Selected account has been deleted"));
 203                 $Ajax->activate('_page_body');
 204         }
 205 }
 206
 207 //-------------------------------------------------------------------------------------
 208
 209 start_form();
 210
 211 if (db_has_gl_accounts())
 212 {
 213         start_table("class = 'tablestyle_noborder'");
 214         start_row();
 215     gl_all_accounts_list_cells(null, 'AccountList', null, false, false,
 216                 _('New account'), true, check_value('show_inactive'));
 217         check_cells(_("Show inactive:"), 'show_inactive', null, true);
 218         end_row();
 219         end_table();
 220         if (get_post('_show_inactive_update')) {
 221                 $Ajax->activate('AccountList');
 222                 set_focus('AccountList');
 223         }
 224 }
 225
 226 br(1);
 227 start_table($table_style2);
 228
 229 if ($selected_account != "")
 230 {
 231         //editing an existing account
 232         $myrow = get_gl_account($selected_account);
 233
 234         $_POST['account_code'] = $myrow["account_code"];
 235         $_POST['account_code2'] = $myrow["account_code2"];
 236         $_POST['account_name']  = $myrow["account_name"];
 237         $_POST['account_type'] = $myrow["account_type"];
 238         $_POST['inactive'] = $myrow["inactive"];
 239
 240         hidden('account_code', $_POST['account_code']);
 241         hidden('selected_account', $selected_account);
 242
 243         label_row(_("Account Code:"), $_POST['account_code']);
 244 }
 245 else
 246 {
 247         $_POST['account_code'] = $_POST['account_code2'] = '';
 248         $_POST['account_name']  = $_POST['account_type'] = '';
 249         $_POST['inactive'] = 0;
 250         text_row_ex(_("Account Code:"), 'account_code', 11);
 251 }
 252
 253 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 254
 255 text_row_ex(_("Account Name:"), 'account_name', 60);
 256
 257 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 258
 259 record_status_list_row(_("Account status:"), 'inactive');
 260 end_table(1);
 261
 262 if ($selected_account == "")
 263 {
 264         submit_center('add', _("Add Account"), true, '', 'default');
 265 }
 266 else
 267 {
 268     submit_center_first('update', _("Update Account"), '', 'default');
 269     submit_center_last('delete', _("Delete account"), '',true);
 270 }
 271 end_form();
 272
 273 end_page();
 274
 275 ?>