gl/manage/gl_accounts.php

   1 <?php
   2
   3 $page_security = 10;
   4 $path_to_root="../..";
   5 include($path_to_root . "/includes/session.inc");
   6
   7 page(_("Chart of Accounts"));
   8
   9 include($path_to_root . "/includes/ui.inc");
  10 include($path_to_root . "/gl/includes/gl_db.inc");
  11 include_once($path_to_root . "/includes/data_checks.inc");
  12
  13 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  14
  15 //-------------------------------------------------------------------------------------
  16
  17 if (isset($_POST['Select']))
  18 {
  19         $_POST['selected_account'] = $_POST['AccountList'];
  20 }
  21
  22 if (isset($_POST['selected_account']))
  23 {
  24         $selected_account = $_POST['selected_account'];
  25 }
  26 elseif (isset($_GET['selected_account']))
  27 {
  28         $selected_account = $_GET['selected_account'];
  29 }
  30 else
  31         $selected_account = "";
  32
  33 //-------------------------------------------------------------------------------------
  34
  35 if (isset($_POST['add']) || isset($_POST['update']))
  36 {
  37
  38         $input_error = 0;
  39
  40         if (strlen($_POST['account_code']) == 0)
  41         {
  42                 $input_error = 1;
  43                 display_error( _("The account code must be entered."));
  44                 set_focus('account_code');
  45         }
  46         elseif (strlen($_POST['account_name']) == 0)
  47         {
  48                 $input_error = 1;
  49                 display_error( _("The account name cannot be empty."));
  50                 set_focus('account_name');
  51         }
  52         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  53         {
  54             $input_error = 1;
  55             display_error( _("The account code must be numeric."));
  56                 set_focus('account_code');
  57         }
  58
  59         if ($input_error != 1)
  60         {
  61                 if ($accounts_alpha == 2)
  62                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  63         if ($selected_account)
  64                 update_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  65         else
  66                 add_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2'], $_POST['tax_code']);
  67                 meta_forward($_SERVER['PHP_SELF']);
  68         }
  69 }
  70
  71 //-------------------------------------------------------------------------------------
  72
  73 function can_delete($selected_account)
  74 {
  75         if ($selected_account == "")
  76                 return false;
  77         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
  78         $result = db_query($sql,"Couldn't test for existing transactions");
  79
  80         $myrow = db_fetch_row($result);
  81         if ($myrow[0] > 0)
  82         {
  83                 display_error(_("Cannot delete this account because transactions have been created using this account."));
  84                 return false;
  85         }
  86
  87         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
  88                 OR pyt_discount_act='$selected_account'
  89                 OR creditors_act='$selected_account'
  90                 OR grn_act='$selected_account'
  91                 OR exchange_diff_act='$selected_account'
  92                 OR purch_exchange_diff_act='$selected_account'
  93                 OR retained_earnings_act='$selected_account'
  94                 OR freight_act='$selected_account'
  95                 OR default_sales_act='$selected_account'
  96                 OR default_sales_discount_act='$selected_account'
  97                 OR default_prompt_payment_act='$selected_account'
  98                 OR default_inventory_act='$selected_account'
  99                 OR default_cogs_act='$selected_account'
 100                 OR default_adj_act='$selected_account'
 101                 OR default_inv_sales_act='$selected_account'
 102                 OR default_assembly_act='$selected_account'
 103                 OR payroll_act='$selected_account'";
 104         $result = db_query($sql,"Couldn't test for default company GL codes");
 105
 106         $myrow = db_fetch_row($result);
 107         if ($myrow[0] > 0)
 108         {
 109                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 110                 return false;
 111         }
 112
 113         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 114         $result = db_query($sql,"Couldn't test for bank accounts");
 115
 116         $myrow = db_fetch_row($result);
 117         if ($myrow[0] > 0)
 118         {
 119                 display_error(_("Cannot delete this account because it is used by a bank account."));
 120                 return false;
 121         }
 122
 123         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 124                 inventory_account='$selected_account'
 125                 OR cogs_account='$selected_account'
 126                 OR adjustment_account='$selected_account'
 127                 OR sales_account='$selected_account'";
 128         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 129
 130         $myrow = db_fetch_row($result);
 131         if ($myrow[0] > 0)
 132         {
 133                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 134                 return false;
 135         }
 136
 137         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 138         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 139
 140         $myrow = db_fetch_row($result);
 141         if ($myrow[0] > 0)
 142         {
 143                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 144                 return false;
 145         }
 146
 147         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 148                 sales_account='$selected_account'
 149                 OR sales_discount_account='$selected_account'
 150                 OR receivables_account='$selected_account'
 151                 OR payment_discount_account='$selected_account'";
 152         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 153
 154         $myrow = db_fetch_row($result);
 155         if ($myrow[0] > 0)
 156         {
 157                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 158                 return false;
 159         }
 160
 161         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 162                 purchase_account='$selected_account'
 163                 OR payment_discount_account='$selected_account'
 164                 OR payable_account='$selected_account'";
 165         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 166
 167         $myrow = db_fetch_row($result);
 168         if ($myrow[0] > 0)
 169         {
 170                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 171                 return false;
 172         }
 173
 174         return true;
 175 }
 176
 177 //--------------------------------------------------------------------------------------
 178
 179 if (isset($_POST['delete']))
 180 {
 181
 182         if (can_delete($selected_account))
 183         {
 184                 delete_gl_account($selected_account);
 185                 meta_forward($_SERVER['PHP_SELF']);
 186         }
 187 }
 188
 189 //-------------------------------------------------------------------------------------
 190
 191 start_form();
 192
 193 if (db_has_gl_accounts())
 194 {
 195         echo "<center>";
 196     echo _("Select an Account:") . "&nbsp;";
 197     gl_all_accounts_list('AccountList', null);
 198     echo "&nbsp;";
 199     submit('Select', _("Edit Account"));
 200     echo "</center>";
 201 }
 202
 203 hyperlink_no_params($_SERVER['PHP_SELF'], _("New Account"));
 204 br(1);
 205
 206 start_table($table_style2);
 207
 208 if ($selected_account != "")
 209 {
 210         //editing an existing account
 211         $myrow = get_gl_account($selected_account);
 212
 213         $_POST['account_code'] = $myrow["account_code"];
 214         $_POST['account_code2'] = $myrow["account_code2"];
 215         $_POST['account_name']  = $myrow["account_name"];
 216         $_POST['account_type'] = $myrow["account_type"];
 217         $_POST['tax_code'] = $myrow["tax_code"];
 218
 219         hidden('account_code', $_POST['account_code']);
 220         hidden('selected_account', $_POST['selected_account']);
 221
 222         label_row(_("Account Code:"), $_POST['account_code']);
 223 }
 224 else
 225 {
 226         text_row_ex(_("Account Code:"), 'account_code', 11);
 227 }
 228
 229 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 230
 231 text_row_ex(_("Account Name:"), 'account_name', 60);
 232
 233 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 234
 235 tax_types_list_row(_("Tax Type:"), 'tax_code', null, _('No Tax'));
 236
 237 end_table(1);
 238
 239 if ($selected_account == "")
 240 {
 241         submit_center('add', _("Add Account"));
 242 }
 243 else
 244 {
 245     submit_center_first('update', _("Update Account"));
 246     submit_center_last('delete', _("Delete account"));
 247 }
 248
 249 end_form();
 250
 251 end_page();
 252
 253 ?>