gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU General Public License, GPL,
   5         as published by the Free Software Foundation, either version 3
   6         of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/gpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 'SA_GLACCOUNT';
  13 $path_to_root = "../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 page(_($help_context = "Chart of Accounts"));
  17
  18 include($path_to_root . "/includes/ui.inc");
  19 include($path_to_root . "/gl/includes/gl_db.inc");
  20 include($path_to_root . "/admin/db/tags_db.inc");
  21 include_once($path_to_root . "/includes/data_checks.inc");
  22
  23 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  24
  25 //-------------------------------------------------------------------------------------
  26
  27 if (isset($_POST['_AccountList_update']))
  28 {
  29         $_POST['selected_account'] = $_POST['AccountList'];
  30         unset($_POST['account_code']);
  31 }
  32
  33 if (isset($_POST['selected_account']))
  34 {
  35         $selected_account = $_POST['selected_account'];
  36 }
  37 elseif (isset($_GET['selected_account']))
  38 {
  39         $selected_account = $_GET['selected_account'];
  40 }
  41 else
  42         $selected_account = "";
  43 //-------------------------------------------------------------------------------------
  44
  45 if (isset($_POST['add']) || isset($_POST['update']))
  46 {
  47
  48         $input_error = 0;
  49
  50         if (strlen($_POST['account_code']) == 0)
  51         {
  52                 $input_error = 1;
  53                 display_error( _("The account code must be entered."));
  54                 set_focus('account_code');
  55         }
  56         elseif (strlen($_POST['account_name']) == 0)
  57         {
  58                 $input_error = 1;
  59                 display_error( _("The account name cannot be empty."));
  60                 set_focus('account_name');
  61         }
  62         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  63         {
  64             $input_error = 1;
  65             display_error( _("The account code must be numeric."));
  66                 set_focus('account_code');
  67         }
  68
  69         if ($input_error != 1)
  70         {
  71                 if ($accounts_alpha == 2)
  72                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  73
  74                 if (!isset($_POST['account_tags']))
  75                         $_POST['account_tags'] = array();
  76
  77         if ($selected_account)
  78                 {
  79                 if (update_gl_account($_POST['account_code'], $_POST['account_name'],
  80                                 $_POST['account_type'], $_POST['account_code2'])) {
  81                                 update_record_status($_POST['account_code'], $_POST['inactive'],
  82                                         'chart_master', 'account_code');
  83                                 update_tag_associations(TAG_ACCOUNT, $_POST['account_code'],
  84                                         $_POST['account_tags']);
  85                                 $Ajax->activate('account_code'); // in case of status change
  86                                 display_notification(_("Account data has been updated."));
  87                         }
  88                 }
  89         else
  90                 {
  91                 if (add_gl_account($_POST['account_code'], $_POST['account_name'],
  92                                 $_POST['account_type'], $_POST['account_code2']))
  93                                 {
  94                                         add_tag_associations($_POST['account_code'], $_POST['account_tags']);
  95                                         display_notification(_("New account has been added."));
  96                                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  97                                 }
  98                 }
  99                 $Ajax->activate('_page_body');
 100         }
 101 }
 102
 103 //-------------------------------------------------------------------------------------
 104
 105 function can_delete($selected_account)
 106 {
 107         if ($selected_account == "")
 108                 return false;
 109         $acc = db_escape($selected_account);
 110
 111         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account=$acc";
 112         $result = db_query($sql,"Couldn't test for existing transactions");
 113
 114         $myrow = db_fetch_row($result);
 115         if ($myrow[0] > 0)
 116         {
 117                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 118                 return false;
 119         }
 120
 121         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act=$acc
 122                 OR pyt_discount_act=$acc
 123                 OR creditors_act=$acc
 124                 OR bank_charge_act=$acc
 125                 OR exchange_diff_act=$acc
 126                 OR profit_loss_year_act=$acc
 127                 OR retained_earnings_act=$acc
 128                 OR freight_act=$acc
 129                 OR default_sales_act=$acc
 130                 OR default_sales_discount_act=$acc
 131                 OR default_prompt_payment_act=$acc
 132                 OR default_inventory_act=$acc
 133                 OR default_cogs_act=$acc
 134                 OR default_adj_act=$acc
 135                 OR default_inv_sales_act=$acc
 136                 OR default_assembly_act=$acc";
 137         $result = db_query($sql,"Couldn't test for default company GL codes");
 138
 139         $myrow = db_fetch_row($result);
 140         if ($myrow[0] > 0)
 141         {
 142                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 143                 return false;
 144         }
 145
 146         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code=$acc";
 147         $result = db_query($sql,"Couldn't test for bank accounts");
 148
 149         $myrow = db_fetch_row($result);
 150         if ($myrow[0] > 0)
 151         {
 152                 display_error(_("Cannot delete this account because it is used by a bank account."));
 153                 return false;
 154         }
 155
 156         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 157                 inventory_account=$acc
 158                 OR cogs_account=$acc
 159                 OR adjustment_account=$acc
 160                 OR sales_account=$acc";
 161         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 162
 163         $myrow = db_fetch_row($result);
 164         if ($myrow[0] > 0)
 165         {
 166                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 167                 return false;
 168         }
 169
 170         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code=$acc OR purchasing_gl_code=$acc";
 171         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 172
 173         $myrow = db_fetch_row($result);
 174         if ($myrow[0] > 0)
 175         {
 176                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 177                 return false;
 178         }
 179
 180         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 181                 sales_account=$acc
 182                 OR sales_discount_account=$acc
 183                 OR receivables_account=$acc
 184                 OR payment_discount_account=$acc";
 185         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 186
 187         $myrow = db_fetch_row($result);
 188         if ($myrow[0] > 0)
 189         {
 190                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 191                 return false;
 192         }
 193
 194         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 195                 purchase_account=$acc
 196                 OR payment_discount_account=$acc
 197                 OR payable_account=$acc";
 198         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 199
 200         $myrow = db_fetch_row($result);
 201         if ($myrow[0] > 0)
 202         {
 203                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 204                 return false;
 205         }
 206
 207         $sql= "SELECT COUNT(*) FROM ".TB_PREF."quick_entry_lines WHERE
 208                 dest_id=$acc AND UPPER(LEFT(action, 1)) <> 'T'";
 209         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 210
 211         $myrow = db_fetch_row($result);
 212         if ($myrow[0] > 0)
 213         {
 214                 display_error(_("Cannot delete this account because it is used by one or more Quick Entry Lines."));
 215                 return false;
 216         }
 217
 218         return true;
 219 }
 220
 221 //--------------------------------------------------------------------------------------
 222
 223 if (isset($_POST['delete']))
 224 {
 225
 226         if (can_delete($selected_account))
 227         {
 228                 delete_gl_account($selected_account);
 229                 $selected_account = $_POST['AccountList'] = '';
 230                 delete_tag_associations(TAG_ACCOUNT,$selected_account, true);
 231                 $selected_account = $_POST['AccountList'] = '';
 232                 display_notification(_("Selected account has been deleted"));
 233                 unset($_POST['account_code']);
 234                 $Ajax->activate('_page_body');
 235         }
 236 }
 237
 238 //-------------------------------------------------------------------------------------
 239
 240 start_form();
 241
 242 if (db_has_gl_accounts())
 243 {
 244         start_table("class = 'tablestyle_noborder'");
 245         start_row();
 246     gl_all_accounts_list_cells(null, 'AccountList', null, false, false,
 247                 _('New account'), true, check_value('show_inactive'));
 248         check_cells(_("Show inactive:"), 'show_inactive', null, true);
 249         end_row();
 250         end_table();
 251         if (get_post('_show_inactive_update')) {
 252                 $Ajax->activate('AccountList');
 253                 set_focus('AccountList');
 254         }
 255 }
 256
 257 br(1);
 258 start_table($table_style2);
 259
 260 if ($selected_account != "")
 261 {
 262         //editing an existing account
 263         $myrow = get_gl_account($selected_account);
 264
 265         $_POST['account_code'] = $myrow["account_code"];
 266         $_POST['account_code2'] = $myrow["account_code2"];
 267         $_POST['account_name']  = $myrow["account_name"];
 268         $_POST['account_type'] = $myrow["account_type"];
 269         $_POST['inactive'] = $myrow["inactive"];
 270
 271         $tags_result = get_tags_associated_with_record(TAG_ACCOUNT, $selected_account);
 272         $tagids = array();
 273         while ($tag = db_fetch($tags_result))
 274                 $tagids[] = $tag['id'];
 275         $_POST['account_tags'] = $tagids;
 276
 277         hidden('account_code', $_POST['account_code']);
 278         hidden('selected_account', $selected_account);
 279
 280         label_row(_("Account Code:"), $_POST['account_code']);
 281 }
 282 else
 283 {
 284         if (!isset($_POST['account_code'])) {
 285                 $_POST['account_tags'] = array();
 286                 $_POST['account_code'] = $_POST['account_code2'] = '';
 287                 $_POST['account_name']  = $_POST['account_type'] = '';
 288                 $_POST['inactive'] = 0;
 289         }
 290         text_row_ex(_("Account Code:"), 'account_code', 11);
 291 }
 292
 293 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 294
 295 text_row_ex(_("Account Name:"), 'account_name', 60);
 296
 297 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 298
 299 tag_list_row(_("Account Tags:"), 'account_tags', 5, TAG_ACCOUNT, true);
 300
 301 record_status_list_row(_("Account status:"), 'inactive');
 302 end_table(1);
 303
 304 if ($selected_account == "")
 305 {
 306         submit_center('add', _("Add Account"), true, '', 'default');
 307 }
 308 else
 309 {
 310     submit_center_first('update', _("Update Account"), '', 'default');
 311     submit_center_last('delete', _("Delete account"), '',true);
 312 }
 313 end_form();
 314
 315 end_page();
 316
 317 ?>