purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  60                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  61                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  62                 $row = db_fetch_row($result);
  63                 $date = $row[0];
  64         }
  65         else
  66         {
  67                 $ret = 0;
  68                 $date = "";
  69         }
  70     $sql = "UPDATE ".TB_PREF."purch_order_details
  71                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  72
  73         if ($chg_price != null)
  74                 $sql .= " , act_price = $chg_price ";
  75
  76         $sql .= " WHERE po_detail_item = $po_detail_item";
  77     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  78
  79     $sql = "UPDATE ".TB_PREF."grn_items
  80         SET quantity_inv = quantity_inv + $qty_invoiced
  81         WHERE id = $id";
  82         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  83         return array($ret, $date);
  84 }
  85
  86 function get_deliveries_between($stock_id, $from, $to)
  87 {
  88         $from = date2sql($from);
  89         $to = date2sql($to);
  90         $sql = "SELECT SUM(-qty), AVG(standard_cost) FROM ".TB_PREF."stock_moves
  91                 WHERE type=13 AND stock_id='$stock_id' AND
  92                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  93         $result = db_query($sql, "The deliveries could not be updated");
  94         return db_fetch_row($result);
  95 }
  96 //----------------------------------------------------------------------------------------
  97
  98 function add_supp_invoice($supp_trans) // do not receive as ref because we change locally
  99 {
 100         //$company_currency = get_company_currency();
 101         /*Start an sql transaction */
 102         begin_transaction();
 103
 104         $tax_total = 0;
 105     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 106
 107     foreach ($taxes as $taxitem)
 108     {
 109         $tax_total += $taxitem['Value'];
 110     }
 111
 112     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 113
 114         if ($supp_trans->is_invoice)
 115                 $trans_type = 20;
 116         else
 117         {
 118                 $trans_type = 21;
 119                 // let's negate everything because it's a credit note
 120                 $invoice_items_total = -$invoice_items_total;
 121                 $tax_total = -$tax_total;
 122                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 123         }
 124
 125     $date_ = $supp_trans->tran_date;
 126
 127     /*First insert the invoice into the supp_trans table*/
 128         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 129                 $supp_trans->reference, $supp_trans->supp_reference,
 130                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 131
 132     /* Now the control account */
 133     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 134     add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 135                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 136                 $supp_trans->supplier_id,
 137                 "The general ledger transaction for the control total could not be added");
 138
 139     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 140
 141     /*the postings here are a little tricky, the logic goes like this:
 142     if its a general ledger amount it goes straight to the account specified
 143
 144     if its a GRN amount invoiced then :
 145
 146     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 147     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 148     to the purchase price variance account applicable to the item being invoiced.
 149     */
 150
 151     foreach ($supp_trans->gl_codes as $entered_gl_code)
 152     {
 153
 154             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 155             the credit is to creditors control act  done later for the total invoice value + tax*/
 156
 157                 if (!$supp_trans->is_invoice)
 158                         $entered_gl_code->amount = -$entered_gl_code->amount;
 159
 160                 $memo_ = $entered_gl_code->memo_;
 161                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 162                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 163
 164                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 165                         $entered_gl_code->amount, $memo_);
 166     }
 167     foreach ($supp_trans->grn_items as $entered_grn)
 168     {
 169
 170         if (!$supp_trans->is_invoice)
 171         {
 172                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 173                         update_average_material_cost($supp_trans->supplier_id, $entered_grn->item_code,
 174                         $entered_grn->chg_price, $entered_grn->this_quantity_inv, $date_);
 175         }
 176
 177                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 178                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 179
 180         $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 181                 $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 182                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 183
 184                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 185                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 186                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 187         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 188                 $old_price = $old[0];
 189         if ($supp_trans->is_invoice && $old_price != $entered_grn->chg_price) // price-change, so update
 190         {
 191                 $diff = $entered_grn->chg_price - $old_price;
 192                         $old_date = sql2date($old[1]);
 193                         // only update the diff (last parameter, adj_only is set to true).
 194                 $mat_cost = update_average_material_cost($supp_trans->supplier_id, $entered_grn->item_code,
 195                         $diff, $entered_grn->this_quantity_inv, $old_date, true);
 196                 // function just above this
 197                 $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, $date_);
 198                         if ($deliveries[0] != 0) // have deliveries been done during the period?
 199                 {
 200
 201                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 202
 203                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 204                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 205                                 $amt, null, null, null,
 206                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 207                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 208                                         0, 0, _("Cost diff."), -$amt, null, null, null,
 209                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 210                                 update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 211                 }
 212                         update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 213         }
 214         // ----------------------------------------------------------------------
 215
 216                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 217                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 218                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 219     } /* end of GRN postings */
 220     /* Now the TAX account */
 221     foreach ($taxes as $taxitem)
 222     {
 223         if ($taxitem['Value'] != 0)
 224         {
 225
 226                 if (!$supp_trans->is_invoice)
 227                         $taxitem['Value'] = -$taxitem['Value'];
 228                 // here we suppose that tax is never included in price (we are company customer).
 229                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 230                                 $taxitem['rate'], 0, $taxitem['Value']);
 231
 232                 add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 233                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 234                         $supp_trans->supplier_id,
 235                         "A general ledger transaction for the tax amount could not be added");
 236         }
 237     }
 238         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 239
 240         references::save_last($supp_trans->reference, $trans_type);
 241
 242     commit_transaction();
 243
 244     return $invoice_id;
 245 }
 246
 247 //----------------------------------------------------------------------------------------
 248
 249 // get all the invoices/credits for a given PO - quite long route to get there !
 250
 251 function get_po_invoices_credits($po_number)
 252 {
 253         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 254                 ov_amount+ov_discount+ov_gst AS Total,
 255                 ".TB_PREF."supp_trans.tran_date
 256                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 257                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 258                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 259                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 260
 261         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 262 }
 263
 264 //----------------------------------------------------------------------------------------
 265
 266 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 267 {
 268         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 269                 WHERE trans_no = $trans_no AND type = $trans_type
 270                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 271         $result = db_query($sql, "Cannot retreive a supplier transaction");
 272
 273         if (db_num_rows($result) == 1)
 274         {
 275                 $trans_row = db_fetch($result);
 276
 277                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 278                 $supp_trans->supplier_name = $trans_row["supp_name"];
 279                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 280                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 281                 //$supp_trans->Comments = $trans_row["TransText"];
 282                 $supp_trans->Comments = "";
 283                 $supp_trans->reference = $trans_row["reference"];
 284                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 285                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 286                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 287                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 288
 289                 $id = $trans_row["trans_no"];
 290
 291                 $result = get_supp_invoice_items($trans_type, $id);
 292
 293                 if (db_num_rows($result) > 0)
 294                 {
 295
 296             while ($details_row = db_fetch($result))
 297             {
 298
 299                 if ($details_row["gl_code"] == 0)
 300                 {
 301                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 302                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 303                                         false, 0, 0);
 304                 }
 305                 else
 306                 {
 307                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 308                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 309                 }
 310             }
 311         }
 312         else
 313         {
 314                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 315                 }
 316
 317         }
 318         else
 319         {
 320                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 321         }
 322 }
 323
 324 //----------------------------------------------------------------------------------------
 325
 326 function void_supp_invoice($type, $type_no)
 327 {
 328         begin_transaction();
 329
 330         void_bank_trans($type, $type_no, true);
 331
 332         void_gl_trans($type, $type_no, true);
 333
 334         void_supp_allocations($type, $type_no);
 335
 336         void_supp_trans($type, $type_no);
 337
 338         $result = get_supp_invoice_items($type, $type_no);
 339
 340         // now remove this invoice/credit from any GRNs/POs that it's related to
 341         if (db_num_rows($result) > 0)
 342         {
 343         while ($details_row = db_fetch($result))
 344         {
 345                 if (strlen($details_row["grn_item_id"]) > 0) // it can be empty for GL items
 346                 {
 347                                 update_supp_received_items_for_invoice($details_row["grn_item_id"],
 348                                         $details_row["po_detail_item_id"], -$details_row["quantity"]);
 349                 }
 350         }
 351         }
 352
 353         void_supp_invoice_items($type, $type_no);
 354         void_supp_invoice_tax_items($type, $type_no);
 355
 356         commit_transaction();
 357 }
 358
 359 //----------------------------------------------------------------------------------------
 360
 361
 362 ?>