purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price, unit_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59
  60                 $unit_price = $row[1]; //Added by Rasmus
  61
  62                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  63                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  64                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  65                 $row = db_fetch_row($result);
  66                 $date = $row[0];
  67         }
  68         else
  69         {
  70                 $ret = 0;
  71                 $date = "";
  72                 $unit_price = 0; // Added by Rasmus
  73         }
  74     $sql = "UPDATE ".TB_PREF."purch_order_details
  75                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  76
  77         if ($chg_price != null)
  78                 $sql .= " , act_price = $chg_price ";
  79
  80         $sql .= " WHERE po_detail_item = $po_detail_item";
  81     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  82
  83     $sql = "UPDATE ".TB_PREF."grn_items
  84         SET quantity_inv = quantity_inv + $qty_invoiced
  85         WHERE id = $id";
  86         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  87         return array($ret, $date, $unit_price);
  88 }
  89
  90 function get_deliveries_between($stock_id, $from, $to)
  91 {
  92         $from = date2sql($from);
  93         $to = date2sql($to);
  94         $sql = "SELECT SUM(-qty), SUM(-qty*standard_cost) FROM ".TB_PREF."stock_moves
  95                 WHERE type=13 AND stock_id='$stock_id' AND
  96                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  97         $result = db_query($sql, "The deliveries could not be updated");
  98         return db_fetch_row($result);
  99 }
 100
 101 function get_diff_in_home_currency($supplier, $old_date, $date, $amount1, $amount2)
 102 {
 103         $currency = get_supplier_currency($supplier);
 104         $amount1 = to_home_currency($amount1, $currency, $old_date);
 105         $amount2 = to_home_currency($amount2, $currency, $date);
 106         return $amount2 - $amount1;
 107 }
 108 //----------------------------------------------------------------------------------------
 109
 110 function add_supp_invoice($supp_trans, $invoice_no=0) // do not receive as ref because we change locally
 111 {
 112         //$company_currency = get_company_currency();
 113         /*Start an sql transaction */
 114         begin_transaction();
 115
 116         $tax_total = 0;
 117     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 118
 119     foreach ($taxes as $taxitem)
 120     {
 121         $tax_total += $taxitem['Value'];
 122     }
 123
 124     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 125
 126         if ($supp_trans->is_invoice)
 127                 $trans_type = 20;
 128         else
 129         {
 130                 $trans_type = 21;
 131                 // let's negate everything because it's a credit note
 132                 $invoice_items_total = -$invoice_items_total;
 133                 $tax_total = -$tax_total;
 134                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 135         }
 136
 137     $date_ = $supp_trans->tran_date;
 138
 139     /*First insert the invoice into the supp_trans table*/
 140         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 141                 $supp_trans->reference, $supp_trans->supp_reference,
 142                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 143
 144         $total = 0;
 145     /* Now the control account */
 146     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 147     $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 148                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 149                 $supp_trans->supplier_id,
 150                 "The general ledger transaction for the control total could not be added");
 151
 152     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 153
 154     /*the postings here are a little tricky, the logic goes like this:
 155     if its a general ledger amount it goes straight to the account specified
 156
 157     if its a GRN amount invoiced then :
 158
 159     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 160     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 161     to the purchase price variance account applicable to the item being invoiced.
 162     */
 163     foreach ($supp_trans->gl_codes as $entered_gl_code)
 164     {
 165
 166             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 167             the credit is to creditors control act  done later for the total invoice value + tax*/
 168
 169                 if (!$supp_trans->is_invoice)
 170                         $entered_gl_code->amount = -$entered_gl_code->amount;
 171
 172                 $memo_ = $entered_gl_code->memo_;
 173                 $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 174                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 175
 176                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 177                         $entered_gl_code->amount, $memo_);
 178     }
 179     foreach ($supp_trans->grn_items as $entered_grn)
 180     {
 181
 182         if (!$supp_trans->is_invoice)
 183         {
 184                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 185                         set_grn_item_credited($entered_grn, $supp_trans->supplier_id, $invoice_id, $date_);
 186         }
 187
 188                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 189                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 190                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 191
 192                 $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 193                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 194                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 195         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 196         if($supp_trans->is_invoice)
 197         {
 198                 $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 199                         $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 200                         // Since the standard cost is always calculated on basis of the po unit_price,
 201                         // this is also the price that should be the base of calculating the price diff.
 202                         // In cases where there is two different po invoices on the same delivery with different unit prices this will not work either
 203
 204                         //$old_price = $old[0];
 205
 206                         $old_price = $old[2];
 207
 208                         /*
 209                         If statement is removed. Should always check for deliveries nomatter if there has been a price change.
 210                         */
 211                         //if ($old_price != $entered_grn->chg_price) // price-change, so update
 212                         //{
 213                         //$diff = $entered_grn->chg_price - $old_price;
 214                         $old_date = sql2date($old[1]);
 215                         $diff = get_diff_in_home_currency($supp_trans->supplier_id, $old_date, $date_, $old_price,
 216                                 $entered_grn->chg_price);
 217                         // always return due to change in currency.
 218                         $mat_cost = update_average_material_cost(null, $entered_grn->item_code,
 219                                 $diff, $entered_grn->this_quantity_inv, $old_date, true);
 220                         // added 2008-12-08 Joe Hunt. Update the purchase data table
 221                         add_or_update_purchase_data($supp_trans->supplier_id, $entered_grn->item_code, $entered_grn->chg_price);
 222                         $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, Today()); // extend the period, if invoice is before any deliveries.
 223                         if ($deliveries[0] != 0) // have deliveries been done during the period?
 224                         {
 225                                 $deliveries[1] /= $deliveries[0];
 226                                 $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 227                                 if ($amt != 0.0)
 228                                 {
 229                                         add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 230                                                 $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 231                                                 $amt, null, null, null,
 232                                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 233                                         add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 234                                                 0, 0, _("Cost diff."), -$amt, null, null, null,
 235                                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 236                                 }
 237                                 update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 238                         }
 239                         update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 240                 //}
 241                 }
 242         // ----------------------------------------------------------------------
 243
 244                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 245                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 246                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 247     } /* end of GRN postings */
 248     /* Now the TAX account */
 249     foreach ($taxes as $taxitem)
 250     {
 251         if ($taxitem['Value'] != 0)
 252         {
 253
 254                 if (!$supp_trans->is_invoice)
 255                         $taxitem['Value'] = -$taxitem['Value'];
 256                 // here we suppose that tax is never included in price (we are company customer).
 257                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 258                                 $taxitem['rate'], 0, $taxitem['Value']);
 259
 260                 $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 261                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 262                         $supp_trans->supplier_id,
 263                         "A general ledger transaction for the tax amount could not be added");
 264         }
 265     }
 266
 267         /*Post a balance post if $total != 0 */
 268         add_gl_balance($trans_type, $invoice_id, $date_, -$total, payment_person_types::supplier(), $supp_trans->supplier_id);
 269
 270         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 271
 272         references::save_last($supp_trans->reference, $trans_type);
 273
 274         if ($invoice_no != 0)
 275         {
 276                 $invoice_alloc_balance = get_supp_trans_allocation_balance(20, $invoice_no);
 277                 if ($invoice_alloc_balance > 0)
 278                 {       //the invoice is not already fully allocated
 279
 280                         $trans = get_supp_trans($invoice_no, 20);
 281                         $total = $trans['Total'];
 282
 283                         $allocate_amount = ($invoice_alloc_balance > $total) ? $total : $invoice_alloc_balance;
 284                         /*Now insert the allocation record if > 0 */
 285                         if ($allocate_amount != 0)
 286                         {
 287                                 update_supp_trans_allocation(20, $invoice_no, $allocate_amount);
 288                                 update_supp_trans_allocation(21, $invoice_id, $allocate_amount); // ***
 289                                 add_supp_allocation($allocate_amount, 21, $invoice_id, 20, $invoice_no,
 290                                         $date_);
 291                                 // Exchange Variations Joe Hunt 2008-09-20 ////////////////////////////////////////
 292
 293                                 exchange_variation(21, $invoice_id, 20, $invoice_no, $date_,
 294                                         $allocate_amount, payment_person_types::supplier());
 295
 296                                 ///////////////////////////////////////////////////////////////////////////
 297                         }
 298                 }
 299         }
 300
 301
 302     commit_transaction();
 303
 304     return $invoice_id;
 305 }
 306
 307 //----------------------------------------------------------------------------------------
 308
 309 // get all the invoices/credits for a given PO - quite long route to get there !
 310
 311 function get_po_invoices_credits($po_number)
 312 {
 313         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 314                 ov_amount+ov_discount+ov_gst AS Total,
 315                 ".TB_PREF."supp_trans.tran_date
 316                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 317                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 318                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 319                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 320
 321         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 322 }
 323
 324 //----------------------------------------------------------------------------------------
 325
 326 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 327 {
 328         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 329                 WHERE trans_no = $trans_no AND type = $trans_type
 330                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 331         $result = db_query($sql, "Cannot retreive a supplier transaction");
 332
 333         if (db_num_rows($result) == 1)
 334         {
 335                 $trans_row = db_fetch($result);
 336
 337                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 338                 $supp_trans->supplier_name = $trans_row["supp_name"];
 339                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 340                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 341                 //$supp_trans->Comments = $trans_row["TransText"];
 342                 $supp_trans->Comments = "";
 343                 $supp_trans->reference = $trans_row["reference"];
 344                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 345                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 346                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 347                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 348
 349                 $id = $trans_row["trans_no"];
 350
 351                 $result = get_supp_invoice_items($trans_type, $id);
 352
 353                 if (db_num_rows($result) > 0)
 354                 {
 355
 356             while ($details_row = db_fetch($result))
 357             {
 358
 359                 if ($details_row["gl_code"] == 0)
 360                 {
 361                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 362                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 363                                         false, 0, 0);
 364                 }
 365                 else
 366                 {
 367                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 368                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 369                 }
 370             }
 371         }
 372         else
 373         {
 374                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 375                 }
 376
 377         }
 378         else
 379         {
 380                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 381         }
 382 }
 383
 384 //----------------------------------------------------------------------------------------
 385
 386 function void_supp_invoice($type, $type_no)
 387 {
 388         begin_transaction();
 389
 390         void_bank_trans($type, $type_no, true);
 391
 392         void_gl_trans($type, $type_no, true);
 393
 394         void_supp_allocations($type, $type_no);
 395
 396         void_supp_trans($type, $type_no);
 397
 398         $result = get_supp_invoice_items($type, $type_no);
 399
 400         // now remove this invoice/credit from any GRNs/POs that it's related to
 401         if (db_num_rows($result) > 0)
 402         {
 403                 $date_ = Today();
 404         while ($details_row = db_fetch($result))
 405         {
 406                 if ((int)$details_row["grn_item_id"] > 0) // it can be empty for GL items
 407                 {
 408                         // Changed 2008-10-17 by Joe Hunt to get the avg. material cost updated
 409                                 $old = update_supp_received_items_for_invoice($details_row["grn_item_id"],
 410                                         $details_row["po_detail_item_id"], -$details_row["quantity"], $details_row["FullUnitPrice"]);
 411
 412                                 //$diff = $details_row["FullUnitPrice"] - $old[2];
 413                                 $old_date = sql2date($old[1]);
 414
 415                                 $batch = get_grn_batch_from_item($details_row["grn_item_id"]);
 416                                 $grn = get_grn_batch($batch);
 417
 418                                 $diff = get_diff_in_home_currency($grn["supplier_id"], $old_date, $date_, $old[2],
 419                                         $details_row["FullUnitPrice"]);
 420                                 // Only adjust the avg for the diff
 421                                 $mat_cost = update_average_material_cost(null, $details_row["stock_id"],
 422                                         $diff, -$details_row["quantity"], $date_, true);
 423
 424                                 $deliveries = get_deliveries_between($details_row["stock_id"], $old_date, $date_);
 425                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 426                                 {
 427                                         $deliveries[1] /= $deliveries[0];
 428                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 429                                         if ($amt != 0.0)
 430                                         {
 431                                                 $stock_gl_code = get_stock_gl_code($details_row["stock_id"]);
 432                                                 add_gl_trans($type, $type_no, $date_,   $stock_gl_code["cogs_account"],
 433                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 434                                                         -$amt, null, null, null,
 435                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 436                                                 add_gl_trans($type, $type_no, $date_, $stock_gl_code["inventory_account"],
 437                                                         0, 0, _("Cost diff."), $amt, null, null, null,
 438                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 439                                         }
 440                                         update_stock_move_pid(13, $details_row["stock_id"], $old_date, $date_, 0, $mat_cost);
 441                                 }
 442                                 update_stock_move_pid(25, $details_row["stock_id"], $old_date, $old_date, $grn['supplier_id'], $mat_cost);
 443
 444                 }
 445         }
 446         }
 447
 448         void_supp_invoice_items($type, $type_no);
 449         void_supp_invoice_tax_items($type, $type_no);
 450
 451         commit_transaction();
 452 }
 453
 454 //----------------------------------------------------------------------------------------
 455
 456
 457 ?>