purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price, unit_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59
  60                 $unit_price = $row[1]; //Added by Rasmus
  61
  62                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  63                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  64                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  65                 $row = db_fetch_row($result);
  66                 $date = $row[0];
  67         }
  68         else
  69         {
  70                 $ret = 0;
  71                 $date = "";
  72                 $unit_price = 0; // Added by Rasmus
  73         }
  74     $sql = "UPDATE ".TB_PREF."purch_order_details
  75                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  76
  77         if ($chg_price != null)
  78                 $sql .= " , act_price = $chg_price ";
  79
  80         $sql .= " WHERE po_detail_item = $po_detail_item";
  81     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  82
  83     $sql = "UPDATE ".TB_PREF."grn_items
  84         SET quantity_inv = quantity_inv + $qty_invoiced
  85         WHERE id = $id";
  86         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  87         return array($ret, $date, $unit_price);
  88 }
  89
  90 function get_deliveries_between($stock_id, $from, $to)
  91 {
  92         $from = date2sql($from);
  93         $to = date2sql($to);
  94         $sql = "SELECT SUM(-qty), SUM(-qty*standard_cost) FROM ".TB_PREF."stock_moves
  95                 WHERE type=13 AND stock_id='$stock_id' AND
  96                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  97         $result = db_query($sql, "The deliveries could not be updated");
  98         return db_fetch_row($result);
  99 }
 100
 101 function get_diff_in_home_currency($supplier, $old_date, $date, $amount1, $amount2)
 102 {
 103         $currency = get_supplier_currency($supplier);
 104         $amount1 = to_home_currency($amount1, $currency, $old_date);
 105         $amount2 = to_home_currency($amount2, $currency, $date);
 106         return $amount2 - $amount1;
 107 }
 108 //----------------------------------------------------------------------------------------
 109
 110 function add_supp_invoice($supp_trans, $invoice_no=0) // do not receive as ref because we change locally
 111 {
 112         //$company_currency = get_company_currency();
 113         /*Start an sql transaction */
 114         begin_transaction();
 115
 116         $tax_total = 0;
 117     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 118
 119     foreach ($taxes as $taxitem)
 120     {
 121         $tax_total += $taxitem['Value'];
 122     }
 123
 124     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 125
 126         if ($supp_trans->is_invoice)
 127                 $trans_type = 20;
 128         else
 129         {
 130                 $trans_type = 21;
 131                 // let's negate everything because it's a credit note
 132                 $invoice_items_total = -$invoice_items_total;
 133                 $tax_total = -$tax_total;
 134                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 135         }
 136
 137     $date_ = $supp_trans->tran_date;
 138
 139     /*First insert the invoice into the supp_trans table*/
 140         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 141                 $supp_trans->reference, $supp_trans->supp_reference,
 142                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 143
 144         $total = 0;
 145     /* Now the control account */
 146     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 147     $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 148                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 149                 $supp_trans->supplier_id,
 150                 "The general ledger transaction for the control total could not be added");
 151
 152     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 153
 154     /*the postings here are a little tricky, the logic goes like this:
 155     if its a general ledger amount it goes straight to the account specified
 156
 157     if its a GRN amount invoiced then :
 158
 159     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 160     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 161     to the purchase price variance account applicable to the item being invoiced.
 162     */
 163     foreach ($supp_trans->gl_codes as $entered_gl_code)
 164     {
 165
 166             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 167             the credit is to creditors control act  done later for the total invoice value + tax*/
 168
 169                 if (!$supp_trans->is_invoice)
 170                         $entered_gl_code->amount = -$entered_gl_code->amount;
 171
 172                 $memo_ = $entered_gl_code->memo_;
 173                 $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 174                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 175
 176                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 177                         $entered_gl_code->amount, $memo_);
 178
 179                 // store tax details if the gl account is a tax account
 180                 add_gl_tax_details($entered_gl_code->gl_code,
 181                         $trans_type, $invoice_id, $entered_gl_code->amount);
 182     }
 183     foreach ($supp_trans->grn_items as $entered_grn)
 184     {
 185
 186         if (!$supp_trans->is_invoice)
 187         {
 188                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 189                         set_grn_item_credited($entered_grn, $supp_trans->supplier_id, $invoice_id, $date_);
 190         }
 191
 192                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 193                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 194                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 195
 196                 $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 197                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 198                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 199         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 200         if($supp_trans->is_invoice)
 201         {
 202                 $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 203                         $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 204                         // Since the standard cost is always calculated on basis of the po unit_price,
 205                         // this is also the price that should be the base of calculating the price diff.
 206                         // In cases where there is two different po invoices on the same delivery with different unit prices this will not work either
 207
 208                         //$old_price = $old[0];
 209
 210                         $old_price = $old[2];
 211
 212                         /*
 213                         If statement is removed. Should always check for deliveries nomatter if there has been a price change.
 214                         */
 215                         //if ($old_price != $entered_grn->chg_price) // price-change, so update
 216                         //{
 217                         //$diff = $entered_grn->chg_price - $old_price;
 218                         $old_date = sql2date($old[1]);
 219                         $diff = get_diff_in_home_currency($supp_trans->supplier_id, $old_date, $date_, $old_price,
 220                                 $entered_grn->chg_price);
 221                         // always return due to change in currency.
 222                         $mat_cost = update_average_material_cost(null, $entered_grn->item_code,
 223                                 $diff, $entered_grn->this_quantity_inv, $old_date, true);
 224                         // added 2008-12-08 Joe Hunt. Update the purchase data table
 225                         add_or_update_purchase_data($supp_trans->supplier_id, $entered_grn->item_code, $entered_grn->chg_price);
 226                         $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, Today()); // extend the period, if invoice is before any deliveries.
 227                         if ($deliveries[0] != 0) // have deliveries been done during the period?
 228                         {
 229                                 $deliveries[1] /= $deliveries[0];
 230                                 $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 231                                 if ($amt != 0.0)
 232                                 {
 233                                         add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 234                                                 $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 235                                                 $amt, null, null, null,
 236                                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 237                                         add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 238                                                 0, 0, _("Cost diff."), -$amt, null, null, null,
 239                                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 240                                 }
 241                                 update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 242                         }
 243                         update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 244                 //}
 245                 }
 246         // ----------------------------------------------------------------------
 247
 248                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 249                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 250                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 251     } /* end of GRN postings */
 252     /* Now the TAX account */
 253     foreach ($taxes as $taxitem)
 254     {
 255         if ($taxitem['Value'] != 0)
 256         {
 257
 258                 if (!$supp_trans->is_invoice)
 259                         $taxitem['Value'] = -$taxitem['Value'];
 260                 // here we suppose that tax is never included in price (we are company customer).
 261                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 262                                 $taxitem['rate'], 0, $taxitem['Value']);
 263
 264                 $total += add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 265                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 266                         $supp_trans->supplier_id,
 267                         "A general ledger transaction for the tax amount could not be added");
 268         }
 269     }
 270
 271         /*Post a balance post if $total != 0 */
 272         add_gl_balance($trans_type, $invoice_id, $date_, -$total, payment_person_types::supplier(), $supp_trans->supplier_id);
 273
 274         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 275
 276         references::save_last($supp_trans->reference, $trans_type);
 277
 278         if ($invoice_no != 0)
 279         {
 280                 $invoice_alloc_balance = get_supp_trans_allocation_balance(20, $invoice_no);
 281                 if ($invoice_alloc_balance > 0)
 282                 {       //the invoice is not already fully allocated
 283
 284                         $trans = get_supp_trans($invoice_no, 20);
 285                         $total = $trans['Total'];
 286
 287                         $allocate_amount = ($invoice_alloc_balance > $total) ? $total : $invoice_alloc_balance;
 288                         /*Now insert the allocation record if > 0 */
 289                         if ($allocate_amount != 0)
 290                         {
 291                                 update_supp_trans_allocation(20, $invoice_no, $allocate_amount);
 292                                 update_supp_trans_allocation(21, $invoice_id, $allocate_amount); // ***
 293                                 add_supp_allocation($allocate_amount, 21, $invoice_id, 20, $invoice_no,
 294                                         $date_);
 295                                 // Exchange Variations Joe Hunt 2008-09-20 ////////////////////////////////////////
 296
 297                                 exchange_variation(21, $invoice_id, 20, $invoice_no, $date_,
 298                                         $allocate_amount, payment_person_types::supplier());
 299
 300                                 ///////////////////////////////////////////////////////////////////////////
 301                         }
 302                 }
 303         }
 304
 305
 306     commit_transaction();
 307
 308     return $invoice_id;
 309 }
 310
 311 //----------------------------------------------------------------------------------------
 312
 313 // get all the invoices/credits for a given PO - quite long route to get there !
 314
 315 function get_po_invoices_credits($po_number)
 316 {
 317         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 318                 ov_amount+ov_discount+ov_gst AS Total,
 319                 ".TB_PREF."supp_trans.tran_date
 320                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 321                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 322                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 323                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 324
 325         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 326 }
 327
 328 //----------------------------------------------------------------------------------------
 329
 330 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 331 {
 332         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 333                 WHERE trans_no = $trans_no AND type = $trans_type
 334                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 335         $result = db_query($sql, "Cannot retreive a supplier transaction");
 336
 337         if (db_num_rows($result) == 1)
 338         {
 339                 $trans_row = db_fetch($result);
 340
 341                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 342                 $supp_trans->supplier_name = $trans_row["supp_name"];
 343                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 344                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 345                 //$supp_trans->Comments = $trans_row["TransText"];
 346                 $supp_trans->Comments = "";
 347                 $supp_trans->reference = $trans_row["reference"];
 348                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 349                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 350                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 351                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 352
 353                 $id = $trans_row["trans_no"];
 354
 355                 $result = get_supp_invoice_items($trans_type, $id);
 356
 357                 if (db_num_rows($result) > 0)
 358                 {
 359
 360             while ($details_row = db_fetch($result))
 361             {
 362
 363                 if ($details_row["gl_code"] == 0)
 364                 {
 365                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 366                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 367                                         false, 0, 0);
 368                 }
 369                 else
 370                 {
 371                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 372                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 373                 }
 374             }
 375         }
 376         else
 377         {
 378                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 379                 }
 380
 381         }
 382         else
 383         {
 384                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 385         }
 386 }
 387
 388 //----------------------------------------------------------------------------------------
 389
 390 function void_supp_invoice($type, $type_no)
 391 {
 392         begin_transaction();
 393
 394         void_bank_trans($type, $type_no, true);
 395
 396         void_gl_trans($type, $type_no, true);
 397
 398         void_supp_allocations($type, $type_no);
 399
 400         void_supp_trans($type, $type_no);
 401
 402         $result = get_supp_invoice_items($type, $type_no);
 403
 404         // now remove this invoice/credit from any GRNs/POs that it's related to
 405         if (db_num_rows($result) > 0)
 406         {
 407                 $date_ = Today();
 408         while ($details_row = db_fetch($result))
 409         {
 410                 if ((int)$details_row["grn_item_id"] > 0) // it can be empty for GL items
 411                 {
 412                         // Changed 2008-10-17 by Joe Hunt to get the avg. material cost updated
 413                                 $old = update_supp_received_items_for_invoice($details_row["grn_item_id"],
 414                                         $details_row["po_detail_item_id"], -$details_row["quantity"], $details_row["FullUnitPrice"]);
 415
 416                                 //$diff = $details_row["FullUnitPrice"] - $old[2];
 417                                 $old_date = sql2date($old[1]);
 418
 419                                 $batch = get_grn_batch_from_item($details_row["grn_item_id"]);
 420                                 $grn = get_grn_batch($batch);
 421
 422                                 $diff = get_diff_in_home_currency($grn["supplier_id"], $old_date, $date_, $old[2],
 423                                         $details_row["FullUnitPrice"]);
 424                                 // Only adjust the avg for the diff
 425                                 $mat_cost = update_average_material_cost(null, $details_row["stock_id"],
 426                                         $diff, -$details_row["quantity"], $date_, true);
 427
 428                                 $deliveries = get_deliveries_between($details_row["stock_id"], $old_date, $date_);
 429                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 430                                 {
 431                                         $deliveries[1] /= $deliveries[0];
 432                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 433                                         if ($amt != 0.0)
 434                                         {
 435                                                 $stock_gl_code = get_stock_gl_code($details_row["stock_id"]);
 436                                                 add_gl_trans($type, $type_no, $date_,   $stock_gl_code["cogs_account"],
 437                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 438                                                         -$amt, null, null, null,
 439                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 440                                                 add_gl_trans($type, $type_no, $date_, $stock_gl_code["inventory_account"],
 441                                                         0, 0, _("Cost diff."), $amt, null, null, null,
 442                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 443                                         }
 444                                         update_stock_move_pid(13, $details_row["stock_id"], $old_date, $date_, 0, $mat_cost);
 445                                 }
 446                                 update_stock_move_pid(25, $details_row["stock_id"], $old_date, $old_date, $grn['supplier_id'], $mat_cost);
 447
 448                 }
 449         }
 450         }
 451
 452         void_supp_invoice_items($type, $type_no);
 453         void_supp_invoice_tax_items($type, $type_no);
 454
 455         commit_transaction();
 456 }
 457
 458 //----------------------------------------------------------------------------------------
 459
 460
 461 ?>