purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price, unit_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59
  60                 $unit_price = $row[1]; //Added by Rasmus
  61
  62                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  63                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  64                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  65                 $row = db_fetch_row($result);
  66                 $date = $row[0];
  67         }
  68         else
  69         {
  70                 $ret = 0;
  71                 $date = "";
  72                 $unit_price = 0; // Added by Rasmus
  73         }
  74     $sql = "UPDATE ".TB_PREF."purch_order_details
  75                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  76
  77         if ($chg_price != null)
  78                 $sql .= " , act_price = $chg_price ";
  79
  80         $sql .= " WHERE po_detail_item = $po_detail_item";
  81     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  82
  83     $sql = "UPDATE ".TB_PREF."grn_items
  84         SET quantity_inv = quantity_inv + $qty_invoiced
  85         WHERE id = $id";
  86         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  87         return array($ret, $date, $unit_price);
  88 }
  89
  90 function get_deliveries_between($stock_id, $from, $to)
  91 {
  92         $from = date2sql($from);
  93         $to = date2sql($to);
  94         $sql = "SELECT SUM(-qty), AVG(standard_cost) FROM ".TB_PREF."stock_moves
  95                 WHERE type=13 AND stock_id='$stock_id' AND
  96                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  97         $result = db_query($sql, "The deliveries could not be updated");
  98         return db_fetch_row($result);
  99 }
 100 //----------------------------------------------------------------------------------------
 101
 102 function add_supp_invoice($supp_trans) // do not receive as ref because we change locally
 103 {
 104         //$company_currency = get_company_currency();
 105         /*Start an sql transaction */
 106         begin_transaction();
 107
 108         $tax_total = 0;
 109     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 110
 111     foreach ($taxes as $taxitem)
 112     {
 113         $tax_total += $taxitem['Value'];
 114     }
 115
 116     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 117
 118         if ($supp_trans->is_invoice)
 119                 $trans_type = 20;
 120         else
 121         {
 122                 $trans_type = 21;
 123                 // let's negate everything because it's a credit note
 124                 $invoice_items_total = -$invoice_items_total;
 125                 $tax_total = -$tax_total;
 126                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 127         }
 128
 129     $date_ = $supp_trans->tran_date;
 130
 131     /*First insert the invoice into the supp_trans table*/
 132         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 133                 $supp_trans->reference, $supp_trans->supp_reference,
 134                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 135
 136     /* Now the control account */
 137     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 138     add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 139                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 140                 $supp_trans->supplier_id,
 141                 "The general ledger transaction for the control total could not be added");
 142
 143     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 144
 145     /*the postings here are a little tricky, the logic goes like this:
 146     if its a general ledger amount it goes straight to the account specified
 147
 148     if its a GRN amount invoiced then :
 149
 150     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 151     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 152     to the purchase price variance account applicable to the item being invoiced.
 153     */
 154
 155     foreach ($supp_trans->gl_codes as $entered_gl_code)
 156     {
 157
 158             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 159             the credit is to creditors control act  done later for the total invoice value + tax*/
 160
 161                 if (!$supp_trans->is_invoice)
 162                         $entered_gl_code->amount = -$entered_gl_code->amount;
 163
 164                 $memo_ = $entered_gl_code->memo_;
 165                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 166                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 167
 168                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 169                         $entered_gl_code->amount, $memo_);
 170     }
 171     foreach ($supp_trans->grn_items as $entered_grn)
 172     {
 173
 174         if (!$supp_trans->is_invoice)
 175         {
 176                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 177                         set_grn_item_credited($entered_grn, $supp_trans->supplier_id, $invoice_id, $date_);
 178         }
 179
 180                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 181                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 182                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 183
 184                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 185                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 186                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 187         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 188         if($supp_trans->is_invoice)
 189         {
 190                 $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 191                         $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 192                         // Since the standard cost is always calculated on basis of the po unit_price,
 193                         // this is also the price that should be the base of calculating the price diff.
 194                         // In cases where there is two different po invoices on the same delivery with different unit prices this will not work either
 195
 196                         //$old_price = $old[0];
 197
 198                         $old_price = $old[2];
 199
 200
 201
 202                         /*
 203                         If statement is removed. Should always check for deliveries nomatter if there has been a price change.
 204                         */
 205                         //if ($old_price != $entered_grn->chg_price) // price-change, so update
 206                         //{
 207                                 $diff = $entered_grn->chg_price - $old_price;
 208                                 $old_date = sql2date($old[1]);
 209                                 // only update the diff (last parameter, adj_only is set to true).
 210                                 $mat_cost = update_average_material_cost($supp_trans->supplier_id, $entered_grn->item_code,
 211                                         $diff, $entered_grn->this_quantity_inv, $old_date, true);
 212                                 // added 2008-12-08 Joe Hunt. Update the purchase data table
 213                                 add_or_update_purchase_data($supp_trans->supplier_id, $entered_grn->item_code, $entered_grn->chg_price);
 214
 215                                 // function just above this
 216                                 $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, $date_);
 217                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 218                                 {
 219
 220                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 221                                         if ($amt != 0.0)
 222                                         {
 223                                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 224                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 225                                                         $amt, null, null, null,
 226                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 227                                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 228                                                         0, 0, _("Cost diff."), -$amt, null, null, null,
 229                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 230                                         }
 231                                         update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 232                                 }
 233                                 update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 234                         //}
 235                 }
 236         // ----------------------------------------------------------------------
 237
 238                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 239                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 240                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 241     } /* end of GRN postings */
 242     /* Now the TAX account */
 243     foreach ($taxes as $taxitem)
 244     {
 245         if ($taxitem['Value'] != 0)
 246         {
 247
 248                 if (!$supp_trans->is_invoice)
 249                         $taxitem['Value'] = -$taxitem['Value'];
 250                 // here we suppose that tax is never included in price (we are company customer).
 251                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 252                                 $taxitem['rate'], 0, $taxitem['Value']);
 253
 254                 add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 255                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 256                         $supp_trans->supplier_id,
 257                         "A general ledger transaction for the tax amount could not be added");
 258         }
 259     }
 260         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 261
 262         references::save_last($supp_trans->reference, $trans_type);
 263
 264     commit_transaction();
 265
 266     return $invoice_id;
 267 }
 268
 269 //----------------------------------------------------------------------------------------
 270
 271 // get all the invoices/credits for a given PO - quite long route to get there !
 272
 273 function get_po_invoices_credits($po_number)
 274 {
 275         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 276                 ov_amount+ov_discount+ov_gst AS Total,
 277                 ".TB_PREF."supp_trans.tran_date
 278                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 279                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 280                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 281                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 282
 283         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 284 }
 285
 286 //----------------------------------------------------------------------------------------
 287
 288 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 289 {
 290         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 291                 WHERE trans_no = $trans_no AND type = $trans_type
 292                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 293         $result = db_query($sql, "Cannot retreive a supplier transaction");
 294
 295         if (db_num_rows($result) == 1)
 296         {
 297                 $trans_row = db_fetch($result);
 298
 299                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 300                 $supp_trans->supplier_name = $trans_row["supp_name"];
 301                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 302                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 303                 //$supp_trans->Comments = $trans_row["TransText"];
 304                 $supp_trans->Comments = "";
 305                 $supp_trans->reference = $trans_row["reference"];
 306                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 307                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 308                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 309                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 310
 311                 $id = $trans_row["trans_no"];
 312
 313                 $result = get_supp_invoice_items($trans_type, $id);
 314
 315                 if (db_num_rows($result) > 0)
 316                 {
 317
 318             while ($details_row = db_fetch($result))
 319             {
 320
 321                 if ($details_row["gl_code"] == 0)
 322                 {
 323                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 324                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 325                                         false, 0, 0);
 326                 }
 327                 else
 328                 {
 329                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 330                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 331                 }
 332             }
 333         }
 334         else
 335         {
 336                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 337                 }
 338
 339         }
 340         else
 341         {
 342                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 343         }
 344 }
 345
 346 //----------------------------------------------------------------------------------------
 347
 348 function void_supp_invoice($type, $type_no)
 349 {
 350         begin_transaction();
 351
 352         void_bank_trans($type, $type_no, true);
 353
 354         void_gl_trans($type, $type_no, true);
 355
 356         void_supp_allocations($type, $type_no);
 357
 358         void_supp_trans($type, $type_no);
 359
 360         $result = get_supp_invoice_items($type, $type_no);
 361
 362         // now remove this invoice/credit from any GRNs/POs that it's related to
 363         if (db_num_rows($result) > 0)
 364         {
 365                 $date_ = Today();
 366         while ($details_row = db_fetch($result))
 367         {
 368                 if ((int)$details_row["grn_item_id"] > 0) // it can be empty for GL items
 369                 {
 370                         // Changed 2008-10-17 by Joe Hunt to get the avg. material cost updated
 371                                 $old = update_supp_received_items_for_invoice($details_row["grn_item_id"],
 372                                         $details_row["po_detail_item_id"], -$details_row["quantity"], $details_row["FullUnitPrice"]);
 373
 374                                 $diff = $details_row["FullUnitPrice"] - $old[2];
 375                                 $old_date = sql2date($old[1]);
 376
 377                                 $batch = get_grn_batch_from_item($details_row["grn_item_id"]);
 378                                 $grn = get_grn_batch($batch);
 379
 380                                 // Only adjust the avg for the diff
 381                                 $mat_cost = update_average_material_cost($grn["supplier_id"], $details_row["stock_id"],
 382                                                 $diff, -$details_row["quantity"], $date_, true);
 383
 384                                 $deliveries = get_deliveries_between($details_row["stock_id"], $old_date, $date_);
 385                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 386                                 {
 387
 388                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 389                                         if ($amt != 0.0)
 390                                         {
 391                                                 $stock_gl_code = get_stock_gl_code($details_row["stock_id"]);
 392                                                 add_gl_trans($type, $type_no, $date_,   $stock_gl_code["cogs_account"],
 393                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 394                                                         -$amt, null, null, null,
 395                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 396                                                 add_gl_trans($type, $type_no, $date_, $stock_gl_code["inventory_account"],
 397                                                         0, 0, _("Cost diff."), $amt, null, null, null,
 398                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 399                                         }
 400                                         update_stock_move_pid(13, $details_row["stock_id"], $old_date, $date_, 0, $mat_cost);
 401                                 }
 402                                 update_stock_move_pid(25, $details_row["stock_id"], $old_date, $old_date, $grn['supplier_id'], $mat_cost);
 403
 404                 }
 405         }
 406         }
 407
 408         void_supp_invoice_items($type, $type_no);
 409         void_supp_invoice_tax_items($type, $type_no);
 410
 411         commit_transaction();
 412 }
 413
 414 //----------------------------------------------------------------------------------------
 415
 416
 417 ?>