purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price, unit_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59
  60                 $unit_price = $row[1]; //Added by Rasmus
  61
  62                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  63                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  64                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  65                 $row = db_fetch_row($result);
  66                 $date = $row[0];
  67         }
  68         else
  69         {
  70                 $ret = 0;
  71                 $date = "";
  72                 $unit_price = 0; // Added by Rasmus
  73         }
  74     $sql = "UPDATE ".TB_PREF."purch_order_details
  75                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  76
  77         if ($chg_price != null)
  78                 $sql .= " , act_price = $chg_price ";
  79
  80         $sql .= " WHERE po_detail_item = $po_detail_item";
  81     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  82
  83     $sql = "UPDATE ".TB_PREF."grn_items
  84         SET quantity_inv = quantity_inv + $qty_invoiced
  85         WHERE id = $id";
  86         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  87         return array($ret, $date, $unit_price);
  88 }
  89
  90 function get_deliveries_between($stock_id, $from, $to)
  91 {
  92         $from = date2sql($from);
  93         $to = date2sql($to);
  94         $sql = "SELECT SUM(-qty), SUM(-qty*standard_cost) FROM ".TB_PREF."stock_moves
  95                 WHERE type=13 AND stock_id='$stock_id' AND
  96                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  97         $result = db_query($sql, "The deliveries could not be updated");
  98         return db_fetch_row($result);
  99 }
 100
 101 function get_diff_in_home_currency($supplier, $old_date, $date, $amount1, $amount2)
 102 {
 103         if ($supplier != null)
 104                 $currency = get_supplier_currency($supplier);
 105         else
 106                 $currency = null;
 107         if ($currency != null)
 108         {
 109                 $amount1 = to_home_currency($amount1, $currency, $old_date);
 110                 $amount2 = to_home_currency($amount2, $currency, $date);
 111         }
 112         return $amount2 - $amount1;
 113 }
 114 //----------------------------------------------------------------------------------------
 115
 116 function add_supp_invoice($supp_trans) // do not receive as ref because we change locally
 117 {
 118         //$company_currency = get_company_currency();
 119         /*Start an sql transaction */
 120         begin_transaction();
 121
 122         $tax_total = 0;
 123     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 124
 125     foreach ($taxes as $taxitem)
 126     {
 127         $tax_total += $taxitem['Value'];
 128     }
 129
 130     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 131
 132         if ($supp_trans->is_invoice)
 133                 $trans_type = 20;
 134         else
 135         {
 136                 $trans_type = 21;
 137                 // let's negate everything because it's a credit note
 138                 $invoice_items_total = -$invoice_items_total;
 139                 $tax_total = -$tax_total;
 140                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 141         }
 142
 143     $date_ = $supp_trans->tran_date;
 144
 145     /*First insert the invoice into the supp_trans table*/
 146         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 147                 $supp_trans->reference, $supp_trans->supp_reference,
 148                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 149
 150     /* Now the control account */
 151     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 152     add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 153                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 154                 $supp_trans->supplier_id,
 155                 "The general ledger transaction for the control total could not be added");
 156
 157     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 158
 159     /*the postings here are a little tricky, the logic goes like this:
 160     if its a general ledger amount it goes straight to the account specified
 161
 162     if its a GRN amount invoiced then :
 163
 164     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 165     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 166     to the purchase price variance account applicable to the item being invoiced.
 167     */
 168
 169     foreach ($supp_trans->gl_codes as $entered_gl_code)
 170     {
 171
 172             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 173             the credit is to creditors control act  done later for the total invoice value + tax*/
 174
 175                 if (!$supp_trans->is_invoice)
 176                         $entered_gl_code->amount = -$entered_gl_code->amount;
 177
 178                 $memo_ = $entered_gl_code->memo_;
 179                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 180                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 181
 182                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 183                         $entered_gl_code->amount, $memo_);
 184     }
 185     foreach ($supp_trans->grn_items as $entered_grn)
 186     {
 187
 188         if (!$supp_trans->is_invoice)
 189         {
 190                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 191                         set_grn_item_credited($entered_grn, $supp_trans->supplier_id, $invoice_id, $date_);
 192         }
 193
 194                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 195                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 196                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 197
 198                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 199                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 200                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 201         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 202         if($supp_trans->is_invoice)
 203         {
 204                 $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 205                         $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 206                         // Since the standard cost is always calculated on basis of the po unit_price,
 207                         // this is also the price that should be the base of calculating the price diff.
 208                         // In cases where there is two different po invoices on the same delivery with different unit prices this will not work either
 209
 210                         //$old_price = $old[0];
 211
 212                         $old_price = $old[2];
 213
 214
 215
 216                         /*
 217                         If statement is removed. Should always check for deliveries nomatter if there has been a price change.
 218                         */
 219                         //if ($old_price != $entered_grn->chg_price) // price-change, so update
 220                         //{
 221                                 //$diff = $entered_grn->chg_price - $old_price;
 222                                 $old_date = sql2date($old[1]);
 223                                 $diff = get_diff_in_home_currency($supp_trans->supplier_id, $old_date, $date_, $old_price,
 224                                         $entered_grn->chg_price);
 225                                 // always return due to change in currency.
 226                                 $mat_cost = update_average_material_cost(null, $entered_grn->item_code,
 227                                         $diff, $entered_grn->this_quantity_inv, $old_date, true);
 228                                 $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, $date_);
 229                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 230                                 {
 231                                         $deliveries[1] /= $deliveries[0];
 232                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 233                                         if ($amt != 0.0)
 234                                         {
 235                                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 236                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 237                                                         $amt, null, null, null,
 238                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 239                                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 240                                                         0, 0, _("Cost diff."), -$amt, null, null, null,
 241                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 242                                         }
 243                                         update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 244                                 }
 245                                 update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 246                         //}
 247                 }
 248         // ----------------------------------------------------------------------
 249
 250                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 251                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 252                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 253     } /* end of GRN postings */
 254     /* Now the TAX account */
 255     foreach ($taxes as $taxitem)
 256     {
 257         if ($taxitem['Value'] != 0)
 258         {
 259
 260                 if (!$supp_trans->is_invoice)
 261                         $taxitem['Value'] = -$taxitem['Value'];
 262                 // here we suppose that tax is never included in price (we are company customer).
 263                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 264                                 $taxitem['rate'], 0, $taxitem['Value']);
 265
 266                 add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 267                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 268                         $supp_trans->supplier_id,
 269                         "A general ledger transaction for the tax amount could not be added");
 270         }
 271     }
 272         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 273
 274         references::save_last($supp_trans->reference, $trans_type);
 275
 276     commit_transaction();
 277
 278     return $invoice_id;
 279 }
 280
 281 //----------------------------------------------------------------------------------------
 282
 283 // get all the invoices/credits for a given PO - quite long route to get there !
 284
 285 function get_po_invoices_credits($po_number)
 286 {
 287         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 288                 ov_amount+ov_discount+ov_gst AS Total,
 289                 ".TB_PREF."supp_trans.tran_date
 290                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 291                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 292                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 293                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 294
 295         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 296 }
 297
 298 //----------------------------------------------------------------------------------------
 299
 300 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 301 {
 302         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 303                 WHERE trans_no = $trans_no AND type = $trans_type
 304                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 305         $result = db_query($sql, "Cannot retreive a supplier transaction");
 306
 307         if (db_num_rows($result) == 1)
 308         {
 309                 $trans_row = db_fetch($result);
 310
 311                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 312                 $supp_trans->supplier_name = $trans_row["supp_name"];
 313                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 314                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 315                 //$supp_trans->Comments = $trans_row["TransText"];
 316                 $supp_trans->Comments = "";
 317                 $supp_trans->reference = $trans_row["reference"];
 318                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 319                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 320                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 321                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 322
 323                 $id = $trans_row["trans_no"];
 324
 325                 $result = get_supp_invoice_items($trans_type, $id);
 326
 327                 if (db_num_rows($result) > 0)
 328                 {
 329
 330             while ($details_row = db_fetch($result))
 331             {
 332
 333                 if ($details_row["gl_code"] == 0)
 334                 {
 335                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 336                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 337                                         false, 0, 0);
 338                 }
 339                 else
 340                 {
 341                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 342                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 343                 }
 344             }
 345         }
 346         else
 347         {
 348                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 349                 }
 350
 351         }
 352         else
 353         {
 354                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 355         }
 356 }
 357
 358 //----------------------------------------------------------------------------------------
 359
 360 function void_supp_invoice($type, $type_no)
 361 {
 362         begin_transaction();
 363
 364         void_bank_trans($type, $type_no, true);
 365
 366         void_gl_trans($type, $type_no, true);
 367
 368         void_supp_allocations($type, $type_no);
 369
 370         void_supp_trans($type, $type_no);
 371
 372         $result = get_supp_invoice_items($type, $type_no);
 373
 374         // now remove this invoice/credit from any GRNs/POs that it's related to
 375         if (db_num_rows($result) > 0)
 376         {
 377                 $date_ = Today();
 378         while ($details_row = db_fetch($result))
 379         {
 380                 if ((int)$details_row["grn_item_id"] > 0) // it can be empty for GL items
 381                 {
 382                         // Changed 2008-10-17 by Joe Hunt to get the avg. material cost updated
 383                                 $old = update_supp_received_items_for_invoice($details_row["grn_item_id"],
 384                                         $details_row["po_detail_item_id"], -$details_row["quantity"], $details_row["FullUnitPrice"]);
 385
 386                                 //$diff = $details_row["FullUnitPrice"] - $old[2];
 387                                 $old_date = sql2date($old[1]);
 388
 389                                 $batch = get_grn_batch_from_item($details_row["grn_item_id"]);
 390                                 $grn = get_grn_batch($batch);
 391
 392                                 $diff = get_diff_in_home_currency($grn["supplier_id"], $old_date, $date_, $old[2],
 393                                         $details_row["FullUnitPrice"]);
 394                                 // Only adjust the avg for the diff
 395                                 $mat_cost = update_average_material_cost(null, $details_row["stock_id"],
 396                                         -$diff, $details_row["quantity"], $old_date, true);
 397
 398                                 $deliveries = get_deliveries_between($details_row["stock_id"], $old_date, $date_);
 399                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 400                                 {
 401                                         $deliveries[1] /= $deliveries[0];
 402                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 403                                         if ($amt != 0.0)
 404                                         {
 405                                                 $stock_gl_code = get_stock_gl_code($details_row["stock_id"]);
 406                                                 add_gl_trans($type, $type_no, $date_,   $stock_gl_code["cogs_account"],
 407                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 408                                                         -$amt, null, null, null,
 409                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 410                                                 add_gl_trans($type, $type_no, $date_, $stock_gl_code["inventory_account"],
 411                                                         0, 0, _("Cost diff."), $amt, null, null, null,
 412                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 413                                         }
 414                                         update_stock_move_pid(13, $details_row["stock_id"], $old_date, $date_, 0, $mat_cost);
 415                                 }
 416                                 update_stock_move_pid(25, $details_row["stock_id"], $old_date, $old_date, $grn['supplier_id'], $mat_cost);
 417
 418                 }
 419         }
 420         }
 421
 422         void_supp_invoice_items($type, $type_no);
 423         void_supp_invoice_tax_items($type, $type_no);
 424
 425         commit_transaction();
 426 }
 427
 428 //----------------------------------------------------------------------------------------
 429
 430
 431 ?>