purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price, unit_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59
  60                 $unit_price = $row[1]; //Added by Rasmus
  61
  62                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  63                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  64                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  65                 $row = db_fetch_row($result);
  66                 $date = $row[0];
  67         }
  68         else
  69         {
  70                 $ret = 0;
  71                 $date = "";
  72                 $unit_price = 0; // Added by Rasmus
  73         }
  74     $sql = "UPDATE ".TB_PREF."purch_order_details
  75                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  76
  77         if ($chg_price != null)
  78                 $sql .= " , act_price = $chg_price ";
  79
  80         $sql .= " WHERE po_detail_item = $po_detail_item";
  81     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  82
  83     $sql = "UPDATE ".TB_PREF."grn_items
  84         SET quantity_inv = quantity_inv + $qty_invoiced
  85         WHERE id = $id";
  86         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  87         return array($ret, $date, $unit_price);
  88 }
  89
  90 function get_deliveries_between($stock_id, $from, $to)
  91 {
  92         $from = date2sql($from);
  93         $to = date2sql($to);
  94         $sql = "SELECT SUM(-qty), SUM(-qty*standard_cost) FROM ".TB_PREF."stock_moves
  95                 WHERE type=13 AND stock_id='$stock_id' AND
  96                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  97         $result = db_query($sql, "The deliveries could not be updated");
  98         return db_fetch_row($result);
  99 }
 100
 101 function get_diff_in_home_currency($supplier, $old_date, $date, $amount1, $amount2)
 102 {
 103         $currency = get_supplier_currency($supplier);
 104         $amount1 = to_home_currency($amount1, $currency, $old_date);
 105         $amount2 = to_home_currency($amount2, $currency, $date);
 106         return $amount2 - $amount1;
 107 }
 108 //----------------------------------------------------------------------------------------
 109
 110 function add_supp_invoice($supp_trans) // do not receive as ref because we change locally
 111 {
 112         //$company_currency = get_company_currency();
 113         /*Start an sql transaction */
 114         begin_transaction();
 115
 116         $tax_total = 0;
 117     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 118
 119     foreach ($taxes as $taxitem)
 120     {
 121         $tax_total += $taxitem['Value'];
 122     }
 123
 124     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 125
 126         if ($supp_trans->is_invoice)
 127                 $trans_type = 20;
 128         else
 129         {
 130                 $trans_type = 21;
 131                 // let's negate everything because it's a credit note
 132                 $invoice_items_total = -$invoice_items_total;
 133                 $tax_total = -$tax_total;
 134                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 135         }
 136
 137     $date_ = $supp_trans->tran_date;
 138
 139     /*First insert the invoice into the supp_trans table*/
 140         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 141                 $supp_trans->reference, $supp_trans->supp_reference,
 142                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 143
 144     /* Now the control account */
 145     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 146     add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 147                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 148                 $supp_trans->supplier_id,
 149                 "The general ledger transaction for the control total could not be added");
 150
 151     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 152
 153     /*the postings here are a little tricky, the logic goes like this:
 154     if its a general ledger amount it goes straight to the account specified
 155
 156     if its a GRN amount invoiced then :
 157
 158     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 159     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 160     to the purchase price variance account applicable to the item being invoiced.
 161     */
 162
 163     foreach ($supp_trans->gl_codes as $entered_gl_code)
 164     {
 165
 166             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 167             the credit is to creditors control act  done later for the total invoice value + tax*/
 168
 169                 if (!$supp_trans->is_invoice)
 170                         $entered_gl_code->amount = -$entered_gl_code->amount;
 171
 172                 $memo_ = $entered_gl_code->memo_;
 173                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 174                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 175
 176                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 177                         $entered_gl_code->amount, $memo_);
 178     }
 179     foreach ($supp_trans->grn_items as $entered_grn)
 180     {
 181
 182         if (!$supp_trans->is_invoice)
 183         {
 184                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 185                         set_grn_item_credited($entered_grn, $supp_trans->supplier_id, $invoice_id, $date_);
 186         }
 187
 188                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 189                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 190                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 191
 192                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 193                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 194                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 195         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 196         if($supp_trans->is_invoice)
 197         {
 198                 $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 199                         $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 200                         // Since the standard cost is always calculated on basis of the po unit_price,
 201                         // this is also the price that should be the base of calculating the price diff.
 202                         // In cases where there is two different po invoices on the same delivery with different unit prices this will not work either
 203
 204                         //$old_price = $old[0];
 205
 206                         $old_price = $old[2];
 207
 208                         /*
 209                         If statement is removed. Should always check for deliveries nomatter if there has been a price change.
 210                         */
 211                         //if ($old_price != $entered_grn->chg_price) // price-change, so update
 212                         //{
 213                         //$diff = $entered_grn->chg_price - $old_price;
 214                         $old_date = sql2date($old[1]);
 215                         $diff = get_diff_in_home_currency($supp_trans->supplier_id, $old_date, $date_, $old_price,
 216                                 $entered_grn->chg_price);
 217                         // always return due to change in currency.
 218                         $mat_cost = update_average_material_cost(null, $entered_grn->item_code,
 219                                 $diff, $entered_grn->this_quantity_inv, $old_date, true);
 220                         $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, $date_);
 221                         if ($deliveries[0] != 0) // have deliveries been done during the period?
 222                         {
 223                                 $deliveries[1] /= $deliveries[0];
 224                                 $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 225                                 if ($amt != 0.0)
 226                                 {
 227                                         add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 228                                                 $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 229                                                 $amt, null, null, null,
 230                                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 231                                         add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 232                                                 0, 0, _("Cost diff."), -$amt, null, null, null,
 233                                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 234                                 }
 235                                 update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 236                         }
 237                         update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 238                 //}
 239                 }
 240         // ----------------------------------------------------------------------
 241
 242                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 243                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 244                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 245     } /* end of GRN postings */
 246     /* Now the TAX account */
 247     foreach ($taxes as $taxitem)
 248     {
 249         if ($taxitem['Value'] != 0)
 250         {
 251
 252                 if (!$supp_trans->is_invoice)
 253                         $taxitem['Value'] = -$taxitem['Value'];
 254                 // here we suppose that tax is never included in price (we are company customer).
 255                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 256                                 $taxitem['rate'], 0, $taxitem['Value']);
 257
 258                 add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 259                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 260                         $supp_trans->supplier_id,
 261                         "A general ledger transaction for the tax amount could not be added");
 262         }
 263     }
 264         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 265
 266         references::save_last($supp_trans->reference, $trans_type);
 267
 268     commit_transaction();
 269
 270     return $invoice_id;
 271 }
 272
 273 //----------------------------------------------------------------------------------------
 274
 275 // get all the invoices/credits for a given PO - quite long route to get there !
 276
 277 function get_po_invoices_credits($po_number)
 278 {
 279         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 280                 ov_amount+ov_discount+ov_gst AS Total,
 281                 ".TB_PREF."supp_trans.tran_date
 282                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 283                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 284                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 285                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 286
 287         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 288 }
 289
 290 //----------------------------------------------------------------------------------------
 291
 292 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 293 {
 294         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 295                 WHERE trans_no = $trans_no AND type = $trans_type
 296                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 297         $result = db_query($sql, "Cannot retreive a supplier transaction");
 298
 299         if (db_num_rows($result) == 1)
 300         {
 301                 $trans_row = db_fetch($result);
 302
 303                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 304                 $supp_trans->supplier_name = $trans_row["supp_name"];
 305                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 306                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 307                 //$supp_trans->Comments = $trans_row["TransText"];
 308                 $supp_trans->Comments = "";
 309                 $supp_trans->reference = $trans_row["reference"];
 310                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 311                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 312                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 313                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 314
 315                 $id = $trans_row["trans_no"];
 316
 317                 $result = get_supp_invoice_items($trans_type, $id);
 318
 319                 if (db_num_rows($result) > 0)
 320                 {
 321
 322             while ($details_row = db_fetch($result))
 323             {
 324
 325                 if ($details_row["gl_code"] == 0)
 326                 {
 327                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 328                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 329                                         false, 0, 0);
 330                 }
 331                 else
 332                 {
 333                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 334                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 335                 }
 336             }
 337         }
 338         else
 339         {
 340                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 341                 }
 342
 343         }
 344         else
 345         {
 346                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 347         }
 348 }
 349
 350 //----------------------------------------------------------------------------------------
 351
 352 function void_supp_invoice($type, $type_no)
 353 {
 354         begin_transaction();
 355
 356         void_bank_trans($type, $type_no, true);
 357
 358         void_gl_trans($type, $type_no, true);
 359
 360         void_supp_allocations($type, $type_no);
 361
 362         void_supp_trans($type, $type_no);
 363
 364         $result = get_supp_invoice_items($type, $type_no);
 365
 366         // now remove this invoice/credit from any GRNs/POs that it's related to
 367         if (db_num_rows($result) > 0)
 368         {
 369                 $date_ = Today();
 370         while ($details_row = db_fetch($result))
 371         {
 372                 if ((int)$details_row["grn_item_id"] > 0) // it can be empty for GL items
 373                 {
 374                         // Changed 2008-10-17 by Joe Hunt to get the avg. material cost updated
 375                                 $old = update_supp_received_items_for_invoice($details_row["grn_item_id"],
 376                                         $details_row["po_detail_item_id"], -$details_row["quantity"], $details_row["FullUnitPrice"]);
 377
 378                                 //$diff = $details_row["FullUnitPrice"] - $old[2];
 379                                 $old_date = sql2date($old[1]);
 380
 381                                 $batch = get_grn_batch_from_item($details_row["grn_item_id"]);
 382                                 $grn = get_grn_batch($batch);
 383
 384                                 $diff = get_diff_in_home_currency($grn["supplier_id"], $old_date, $date_, $old[2],
 385                                         $details_row["FullUnitPrice"]);
 386                                 // Only adjust the avg for the diff
 387                                 $mat_cost = update_average_material_cost(null, $details_row["stock_id"],
 388                                         $diff, -$details_row["quantity"], $date_, true);
 389
 390                                 $deliveries = get_deliveries_between($details_row["stock_id"], $old_date, $date_);
 391                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 392                                 {
 393                                         $deliveries[1] /= $deliveries[0];
 394                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 395                                         if ($amt != 0.0)
 396                                         {
 397                                                 $stock_gl_code = get_stock_gl_code($details_row["stock_id"]);
 398                                                 add_gl_trans($type, $type_no, $date_,   $stock_gl_code["cogs_account"],
 399                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 400                                                         -$amt, null, null, null,
 401                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 402                                                 add_gl_trans($type, $type_no, $date_, $stock_gl_code["inventory_account"],
 403                                                         0, 0, _("Cost diff."), $amt, null, null, null,
 404                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 405                                         }
 406                                         update_stock_move_pid(13, $details_row["stock_id"], $old_date, $date_, 0, $mat_cost);
 407                                 }
 408                                 update_stock_move_pid(25, $details_row["stock_id"], $old_date, $old_date, $grn['supplier_id'], $mat_cost);
 409
 410                 }
 411         }
 412         }
 413
 414         void_supp_invoice_items($type, $type_no);
 415         void_supp_invoice_tax_items($type, $type_no);
 416
 417         commit_transaction();
 418 }
 419
 420 //----------------------------------------------------------------------------------------
 421
 422
 423 ?>