From 3757617d046a9d705b11f84a220f0d68c0f6a8b9 Mon Sep 17 00:00:00 2001 From: Joe Hunt Date: Fri, 23 Jan 2009 16:14:48 +0000 Subject: [PATCH] Added new files in doc subdirectory --- CHANGELOG.txt | 9 +++++ doc/attachments.txt | 6 ++++ doc/bank_reconciliation.txt | 28 +++++++++++++++ doc/dim_on_invoice.txt | 21 +++++++++++ doc/quick_entries.txt | 69 +++++++++++++++++++++++++++++++++++++ doc/recurrent_invoice.txt | 35 +++++++++++++++++++ 6 files changed, 168 insertions(+) create mode 100644 doc/attachments.txt create mode 100644 doc/bank_reconciliation.txt create mode 100644 doc/dim_on_invoice.txt create mode 100644 doc/quick_entries.txt create mode 100644 doc/recurrent_invoice.txt diff --git a/CHANGELOG.txt b/CHANGELOG.txt index ff19ec76..98765a45 100644 --- a/CHANGELOG.txt +++ b/CHANGELOG.txt @@ -19,6 +19,15 @@ Legend: ! -> Note $ -> Affected files +23-Jan-2009 Joe Hunt ++ Added new files in doc subdirectory +$ /doc/attachments.txt + /doc/bank_reconciliation.txt + /doc/dim_on_invoice.txt + /doc/license.txt + /doc/quick_entries.txt + /doc/recurrent_invoice.txt + 22-Jan-2009 Janusz Dobrowolski # Added attachments to company sub_dirs $ /update_db.php diff --git a/doc/attachments.txt b/doc/attachments.txt new file mode 100644 index 00000000..704a41af --- /dev/null +++ b/doc/attachments.txt @@ -0,0 +1,6 @@ +Attaching documents +------------------- + +In the Setup tab, Maintenance you can attach scanned documents to transactions. You can do that here, but you +can also do it after you have entered a supplier invoice or supplier credit note. There will be a direct link +so you don't have to remember the transaction number. \ No newline at end of file diff --git a/doc/bank_reconciliation.txt b/doc/bank_reconciliation.txt new file mode 100644 index 00000000..ed9d9efd --- /dev/null +++ b/doc/bank_reconciliation.txt @@ -0,0 +1,28 @@ +Bank Reconciliation +------------------- +1. Select the account you want to reconcile. +2. Get your bank statement (from the bank) +3. The first time you reconcile you will need to enter a reconcile date and + a start balance... Or 0 for the start balance if it is actually a new + account. +4. Enter the end balance from the statement +5. Check entries that match the entries from your bank statement +6. If all entries match, 'Difference' should be 0. If it is, you are done + and you have reconciled your account for the period. + If you have some transactions unchecked, they will wait for next bank + statement to be reconciled. If you have some transactions on bank statement + but absent in system, go to the Bank Payments/Deposits and enter missing + transactions, then repeat step 5. +7. All checked items are recorded as reconciled in the bank_trans table and + the last ending balance and reconciled date is recorded for that account + in the bank_accounts table. +8. The next time you reconcile against a bank statement, the ending balance + from the last reconciliation is automatically used as the starting balance + for this reconciliation.. + You enter the ending balance for this reconciliation and repeat steps 5-7 +9. If you want for some reason to find transactions reconciled with bank + statement on given date select the document date with the selector. + If you have a lot of bank statements entered you can skip the bank + statement selector and enter date of bank statement in Reconcile Date + directly. If there is no bank statement reconciled on given date the + selector will display 'New'. diff --git a/doc/dim_on_invoice.txt b/doc/dim_on_invoice.txt new file mode 100644 index 00000000..ee3cf97f --- /dev/null +++ b/doc/dim_on_invoice.txt @@ -0,0 +1,21 @@ +Dimensions on sales delivery notes, sales invoices and sales credit notes +------------------------------------------------------------------------- + +We now have the option to select a dimension on these documents. +Here is how it works. + +If there are 2 levels in company setup, 2 dimension lists are shown with respective types. if 1 level, +only one list and of course if none there is no list shown. + +If there are dimension(s) set on a customer these will be set as default in the dimension(s) lists. + +If you choose a dimension for your invoice it will overwrite eventually dimension set by item. And the dimension(s) +are saved on the cust_trans table. +To be used when going from delivery to invoice, so there is a match between the 2 links. + +These dimension(s) goes to the GL trans. If delivery and there are standard_cost values they will show up on all COGS accounts. + +If invoicing the dimensions will go to the SALES accounts, so it is easy to monitor a dimension (project or whatever). + +Credit notes goes the other way round. The same procedure but opposite. + \ No newline at end of file diff --git a/doc/quick_entries.txt b/doc/quick_entries.txt new file mode 100644 index 00000000..b599e212 --- /dev/null +++ b/doc/quick_entries.txt @@ -0,0 +1,69 @@ +Quick Entries +------------- + +Preparing +--------- + +Go into the Quick Entries on Banking and General Ledger tab, Maintenance. + +Enter/Modify existing entries. Choose a name for your quick entry and default amount +used as a base for calculations. Determine type of entry i.e. page for which +the quick entry is designed for. Last two input fields defines default base +amount used at the start of calculations, and description of base amount used +as remainder during quick entry usage. + +If you press the Edit link on a Quick Entry you get a new form below where you +can edit the sequence of operations performed on base amount (Quick Entry Lines). + +Every operation defines how the amount posted to selected account is calculated. +Currently following type of operations are defined: + +a) Post constant amount to selected GL account. +b) Post percent part of base amount to selected GL account +c) Post taxes for selected item tax type, using base amount as net value. +d) Post taxes for selected item tax type, using base amount as value with tax included. +e) Post remainder from previous calculations to selected GL acount. + +After most operations the base amount can be increased, decreased or not changed +depending on option selected. For every operation you can also select a dimension(s) +if you want to keep track of a dimension. + +You normally don't need more lines for this quick entry if this is type Phone +bill, gazolin or other kind of simple bills. Later on you can create +more sophisticated entry lines. + +If tax should be includes in the base amount you can first select a line +'Tax included, reduce base and select the correct item tax type. +And a line with 'Remainder' put on the account you want to put the rest on. +That's it! + +Operation +--------- + +In the Bank Payments / Deposits form there are an option for selecting Quick +Entries, if you have defined some. After that a list shows up with the quick +entries for the respective Payments / deposits and an amount field. +Here you enter the base amount for calculations performed during the quick +entry to make ready for you. Then press the 'Go' button to enter GL lines. + +Advanced +-------- + +The quick entries can do a lot more than this simple kind of entry. +You can define them to be used in the GL entry form as well by +selecting type 'Journal'. Then they will show up in the Journal Entry page. +The constraints on negative values has been taken away, so you can create +very sophisticated lines. F.i. if you want to post import VAT for something +bought overseas, you can enter a VAT line with incoming VAT. This will be +the same sign as the amount. You select the 'Post percent part' and enter +the percent amount in the amount field, f.i. 9 for 9% VAT. And another line +with the outgoing VAT with the same percent and amount (remember to set +this as -9 for correct posting). +You can also use the 'Post percent part' for depreciations, +create fixed amount lines (Post percent part = 100%) etc. etc. You can have as many lines as you want +or need. Remember nothing is posted before you press the Process button in +the bank payments/deposits/journal entry/supplier invoice/credit forms. You can always delete the lines +or leave the form and nothing has been performed. You might have entered +something wrong on one or more quick entry lines and want +to go to Quick Entries again and change something. + \ No newline at end of file diff --git a/doc/recurrent_invoice.txt b/doc/recurrent_invoice.txt new file mode 100644 index 00000000..e0382fec --- /dev/null +++ b/doc/recurrent_invoice.txt @@ -0,0 +1,35 @@ +Recurrent Invoices +------------------ + +There are two ways of using recurrent invoices. You can either select a group or single customer/branches. + +If you are going to use groups, start by creating the groups you want to later put on the branches, Fi. Large, Medium and Small + +Go into the branches. If you want any of a custumers branch to belong to a group, mark it and update the branch. + +Definition. +----------- +You are now ready to make some recurrent invoice definitions, by clicking the 'Recurrent Invoices' in the Sales tab, Maintenance section. + +The recurrent invoices uses the Template Orders, that are shown under Template Delivery/Template Invoice. + +First enter a Discription of the item. Select the appropriate template. If this should be adressed to a single customer/branch, select a customer and a branch. +If it should be based on a group, set the customer to an empty value and select the group you want to send the recurrent invoices to. + +Now it is time to consider the interval of the recurrency. If you select days and set the monthly value to 0, it will be due after every days interval. +If you select a monthly value, it will be sent on a monthly base and if you select a days value it will be due on that day in the month. A value of -1 would +be the last day in the previous month. A monthly value of 3 indicated a due every quarter of a year and 12 every year and so on. + +The begin date is the date to start the recurrency and end date is the close date of the recurrency. + +Create and print the recurrent invoices. +--------------------------------------- +Before creating recurring invoices, check that the price factor in company setup is set. If you have foreign customers the price is automatically calculated. +Go to 'Create and Print Recurring Invoices'. The due items are marked and a link 'Create invoices' are there. +Pressing this link creates all the invoices belonging to this group or single customer/branch. +An info line tells you how many and invoice-numbers that are created. +There is also a link to Print the Invoices. + +That's it. Happy Recurrent Invoicing. + +PS. If you need more groups on a customer, create new branches with this different group. Maybe call the branch something similar as the group to easily find it. \ No newline at end of file -- 2.30.2