gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU General Public License, GPL,
   5         as published by the Free Software Foundation, either version 3
   6         of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/gpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 'SA_GLACCOUNT';
  13 $path_to_root = "../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 $js = "";
  17 if ($SysPrefs->use_popup_windows && $SysPrefs->use_popup_search)
  18         $js .= get_js_open_window(900, 500);
  19
  20 page(_($help_context = "Chart of Accounts"), false, false, "", $js);
  21
  22 include($path_to_root . "/includes/ui.inc");
  23 include($path_to_root . "/gl/includes/gl_db.inc");
  24 include($path_to_root . "/admin/db/tags_db.inc");
  25 include_once($path_to_root . "/includes/data_checks.inc");
  26
  27 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  28
  29 //-------------------------------------------------------------------------------------
  30
  31 if (isset($_POST['_AccountList_update']))
  32 {
  33         $_POST['selected_account'] = $_POST['AccountList'];
  34         unset($_POST['account_code']);
  35 }
  36
  37 if (isset($_POST['selected_account']))
  38 {
  39         $selected_account = $_POST['selected_account'];
  40 }
  41 elseif (isset($_GET['selected_account']))
  42 {
  43         $selected_account = $_GET['selected_account'];
  44 }
  45 else
  46         $selected_account = "";
  47 //-------------------------------------------------------------------------------------
  48
  49 if (isset($_POST['add']) || isset($_POST['update']))
  50 {
  51
  52         $input_error = 0;
  53
  54         if (strlen(trim($_POST['account_code'])) == 0)
  55         {
  56                 $input_error = 1;
  57                 display_error( _("The account code must be entered."));
  58                 set_focus('account_code');
  59         }
  60         elseif (strlen(trim($_POST['account_name'])) == 0)
  61         {
  62                 $input_error = 1;
  63                 display_error( _("The account name cannot be empty."));
  64                 set_focus('account_name');
  65         }
  66         elseif (!$SysPrefs->accounts_alpha() && !preg_match("/^[0-9.]+$/",$_POST['account_code'])) // we only allow 0-9 and a dot
  67         {
  68             $input_error = 1;
  69             display_error( _("The account code must be numeric."));
  70                 set_focus('account_code');
  71         }
  72         if ($input_error != 1)
  73         {
  74                 if ($SysPrefs->accounts_alpha() == 2)
  75                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  76
  77                 if (!isset($_POST['account_tags']))
  78                         $_POST['account_tags'] = array();
  79
  80         if ($selected_account)
  81                 {
  82                         if (get_post('inactive') == 1 && is_bank_account($_POST['account_code']))
  83                         {
  84                                 display_error(_("The account belongs to a bank account and cannot be inactivated."));
  85                         }
  86                 elseif (update_gl_account($_POST['account_code'], $_POST['account_name'],
  87                                 $_POST['account_type'], $_POST['account_code2'])) {
  88                                 update_record_status($_POST['account_code'], $_POST['inactive'],
  89                                         'chart_master', 'account_code');
  90                                 update_tag_associations(TAG_ACCOUNT, $_POST['account_code'],
  91                                         $_POST['account_tags']);
  92                                 $Ajax->activate('account_code'); // in case of status change
  93                                 display_notification(_("Account data has been updated."));
  94                         }
  95                 }
  96         else
  97                 {
  98                 if (add_gl_account($_POST['account_code'], $_POST['account_name'],
  99                                 $_POST['account_type'], $_POST['account_code2']))
 100                                 {
 101                                         add_tag_associations($_POST['account_code'], $_POST['account_tags']);
 102                                         display_notification(_("New account has been added."));
 103                                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
 104                                 }
 105                         else
 106                  display_error(_("Account not added, possible duplicate Account Code."));
 107                 }
 108                 $Ajax->activate('_page_body');
 109         }
 110 }
 111
 112 //-------------------------------------------------------------------------------------
 113
 114 function can_delete($selected_account)
 115 {
 116         if ($selected_account == "")
 117                 return false;
 118
 119         if (key_in_foreign_table($selected_account, 'gl_trans', 'account'))
 120         {
 121                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 122                 return false;
 123         }
 124
 125         if (gl_account_in_company_defaults($selected_account))
 126         {
 127                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 128                 return false;
 129         }
 130
 131         if (key_in_foreign_table($selected_account, 'bank_accounts', 'account_code'))
 132         {
 133                 display_error(_("Cannot delete this account because it is used by a bank account."));
 134                 return false;
 135         }
 136
 137         if (gl_account_in_stock_category($selected_account))
 138         {
 139                 display_error(_("Cannot delete this account because it is used by one or more Item Categories."));
 140                 return false;
 141         }
 142
 143         if (gl_account_in_stock_master($selected_account))
 144         {
 145                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 146                 return false;
 147         }
 148
 149         if (gl_account_in_tax_types($selected_account))
 150         {
 151                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 152                 return false;
 153         }
 154
 155         if (gl_account_in_cust_branch($selected_account))
 156         {
 157                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 158                 return false;
 159         }
 160         if (gl_account_in_suppliers($selected_account))
 161         {
 162                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 163                 return false;
 164         }
 165
 166         if (gl_account_in_quick_entry_lines($selected_account))
 167         {
 168                 display_error(_("Cannot delete this account because it is used by one or more Quick Entry Lines."));
 169                 return false;
 170         }
 171
 172         return true;
 173 }
 174
 175 //--------------------------------------------------------------------------------------
 176
 177 if (isset($_POST['delete']))
 178 {
 179
 180         if (can_delete($selected_account))
 181         {
 182                 delete_gl_account($selected_account);
 183                 $selected_account = $_POST['AccountList'] = '';
 184                 delete_tag_associations(TAG_ACCOUNT,$selected_account, true);
 185                 $selected_account = $_POST['AccountList'] = '';
 186                 display_notification(_("Selected account has been deleted"));
 187                 unset($_POST['account_code']);
 188                 $Ajax->activate('_page_body');
 189         }
 190 }
 191
 192 //-------------------------------------------------------------------------------------
 193
 194 start_form();
 195
 196 if (db_has_gl_accounts())
 197 {
 198         start_table(TABLESTYLE_NOBORDER);
 199         start_row();
 200     gl_all_accounts_list_cells(null, 'AccountList', null, false, false,
 201                 _('New account'), true, check_value('show_inactive'));
 202         check_cells(_("Show inactive:"), 'show_inactive', null, true);
 203         end_row();
 204         end_table();
 205         if (get_post('_show_inactive_update')) {
 206                 $Ajax->activate('AccountList');
 207                 set_focus('AccountList');
 208         }
 209 }
 210
 211 br(1);
 212 start_table(TABLESTYLE2);
 213
 214 if ($selected_account != "")
 215 {
 216         //editing an existing account
 217         $myrow = get_gl_account($selected_account);
 218
 219         $_POST['account_code'] = $myrow["account_code"];
 220         $_POST['account_code2'] = $myrow["account_code2"];
 221         $_POST['account_name']  = $myrow["account_name"];
 222         $_POST['account_type'] = $myrow["account_type"];
 223         $_POST['inactive'] = $myrow["inactive"];
 224
 225         $tags_result = get_tags_associated_with_record(TAG_ACCOUNT, $selected_account);
 226         $tagids = array();
 227         while ($tag = db_fetch($tags_result))
 228                 $tagids[] = $tag['id'];
 229         $_POST['account_tags'] = $tagids;
 230
 231         hidden('account_code', $_POST['account_code']);
 232         hidden('selected_account', $selected_account);
 233
 234         label_row(_("Account Code:"), $_POST['account_code']);
 235 }
 236 else
 237 {
 238         if (!isset($_POST['account_code'])) {
 239                 $_POST['account_tags'] = array();
 240                 $_POST['account_code'] = $_POST['account_code2'] = '';
 241                 $_POST['account_name']  = $_POST['account_type'] = '';
 242                 $_POST['inactive'] = 0;
 243         }
 244         text_row_ex(_("Account Code:"), 'account_code', 15);
 245 }
 246
 247 text_row_ex(_("Account Code 2:"), 'account_code2', 15);
 248
 249 text_row_ex(_("Account Name:"), 'account_name', 60);
 250
 251 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 252
 253 tag_list_row(_("Account Tags:"), 'account_tags', 5, TAG_ACCOUNT, true);
 254
 255 record_status_list_row(_("Account status:"), 'inactive');
 256 end_table(1);
 257
 258 if ($selected_account == "")
 259 {
 260         submit_center('add', _("Add Account"), true, '', 'default');
 261 }
 262 else
 263 {
 264     submit_center_first('update', _("Update Account"), '', 'default');
 265     submit_center_last('delete', _("Delete account"), '',true);
 266 }
 267 end_form();
 268
 269 end_page();
 270