gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU General Public License, GPL,
   5         as published by the Free Software Foundation, either version 3
   6         of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/gpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 'SA_GLACCOUNT';
  13 $path_to_root = "../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 page(_("Chart of Accounts"));
  17
  18 include($path_to_root . "/includes/ui.inc");
  19 include($path_to_root . "/gl/includes/gl_db.inc");
  20 include_once($path_to_root . "/includes/data_checks.inc");
  21
  22 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  23
  24 //-------------------------------------------------------------------------------------
  25
  26 if (isset($_POST['_AccountList_update']))
  27 {
  28         $_POST['selected_account'] = $_POST['AccountList'];
  29         unset($_POST['account_code']);
  30 }
  31
  32 if (isset($_POST['selected_account']))
  33 {
  34         $selected_account = $_POST['selected_account'];
  35 }
  36 elseif (isset($_GET['selected_account']))
  37 {
  38         $selected_account = $_GET['selected_account'];
  39 }
  40 else
  41         $selected_account = "";
  42
  43 //-------------------------------------------------------------------------------------
  44
  45 if (isset($_POST['add']) || isset($_POST['update']))
  46 {
  47
  48         $input_error = 0;
  49
  50         if (strlen($_POST['account_code']) == 0)
  51         {
  52                 $input_error = 1;
  53                 display_error( _("The account code must be entered."));
  54                 set_focus('account_code');
  55         }
  56         elseif (strlen($_POST['account_name']) == 0)
  57         {
  58                 $input_error = 1;
  59                 display_error( _("The account name cannot be empty."));
  60                 set_focus('account_name');
  61         }
  62         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  63         {
  64             $input_error = 1;
  65             display_error( _("The account code must be numeric."));
  66                 set_focus('account_code');
  67         }
  68
  69         if ($input_error != 1)
  70         {
  71                 if ($accounts_alpha == 2)
  72                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  73         if ($selected_account)
  74                 {
  75                 if (update_gl_account($_POST['account_code'], $_POST['account_name'],
  76                                 $_POST['account_type'], $_POST['account_code2'])) {
  77                                 update_record_status($_POST['account_code'], $_POST['inactive'],
  78                                         'chart_master', 'account_code');
  79                                 $Ajax->activate('account_code'); // in case of status change
  80                                 display_notification(_("Account data has been updated."));
  81                         }
  82                 }
  83         else
  84                 {
  85                 if (add_gl_account($_POST['account_code'], $_POST['account_name'],
  86                                 $_POST['account_type'], $_POST['account_code2']))
  87                                 {
  88                                         display_notification(_("New account has been added."));
  89                                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  90                                 }
  91                 }
  92                 $Ajax->activate('_page_body');
  93         }
  94 }
  95
  96 //-------------------------------------------------------------------------------------
  97
  98 function can_delete($selected_account)
  99 {
 100         if ($selected_account == "")
 101                 return false;
 102         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
 103         $result = db_query($sql,"Couldn't test for existing transactions");
 104
 105         $myrow = db_fetch_row($result);
 106         if ($myrow[0] > 0)
 107         {
 108                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 109                 return false;
 110         }
 111
 112         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
 113                 OR pyt_discount_act='$selected_account'
 114                 OR creditors_act='$selected_account'
 115                 OR freight_act='$selected_account'
 116                 OR default_sales_act='$selected_account'
 117                 OR default_sales_discount_act='$selected_account'
 118                 OR default_prompt_payment_act='$selected_account'
 119                 OR default_inventory_act='$selected_account'
 120                 OR default_cogs_act='$selected_account'
 121                 OR default_adj_act='$selected_account'
 122                 OR default_inv_sales_act='$selected_account'
 123                 OR default_assembly_act='$selected_account'";
 124         $result = db_query($sql,"Couldn't test for default company GL codes");
 125
 126         $myrow = db_fetch_row($result);
 127         if ($myrow[0] > 0)
 128         {
 129                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 130                 return false;
 131         }
 132
 133         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 134         $result = db_query($sql,"Couldn't test for bank accounts");
 135
 136         $myrow = db_fetch_row($result);
 137         if ($myrow[0] > 0)
 138         {
 139                 display_error(_("Cannot delete this account because it is used by a bank account."));
 140                 return false;
 141         }
 142
 143         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 144                 inventory_account='$selected_account'
 145                 OR cogs_account='$selected_account'
 146                 OR adjustment_account='$selected_account'
 147                 OR sales_account='$selected_account'";
 148         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 149
 150         $myrow = db_fetch_row($result);
 151         if ($myrow[0] > 0)
 152         {
 153                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 154                 return false;
 155         }
 156
 157         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 158         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 159
 160         $myrow = db_fetch_row($result);
 161         if ($myrow[0] > 0)
 162         {
 163                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 164                 return false;
 165         }
 166
 167         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 168                 sales_account='$selected_account'
 169                 OR sales_discount_account='$selected_account'
 170                 OR receivables_account='$selected_account'
 171                 OR payment_discount_account='$selected_account'";
 172         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 173
 174         $myrow = db_fetch_row($result);
 175         if ($myrow[0] > 0)
 176         {
 177                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 178                 return false;
 179         }
 180
 181         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 182                 purchase_account='$selected_account'
 183                 OR payment_discount_account='$selected_account'
 184                 OR payable_account='$selected_account'";
 185         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 186
 187         $myrow = db_fetch_row($result);
 188         if ($myrow[0] > 0)
 189         {
 190                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 191                 return false;
 192         }
 193
 194         $sql= "SELECT COUNT(*) FROM ".TB_PREF."quick_entry_lines WHERE
 195                 dest_id='$selected_account' AND UPPER(LEFT(action, 1)) <> 'T'";
 196         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 197
 198         $myrow = db_fetch_row($result);
 199         if ($myrow[0] > 0)
 200         {
 201                 display_error(_("Cannot delete this account because it is used by one or more Quick Entry Lines."));
 202                 return false;
 203         }
 204
 205         return true;
 206 }
 207
 208 //--------------------------------------------------------------------------------------
 209
 210 if (isset($_POST['delete']))
 211 {
 212
 213         if (can_delete($selected_account))
 214         {
 215                 delete_gl_account($selected_account);
 216                 $selected_account = $_POST['AccountList'] = '';
 217                 display_notification(_("Selected account has been deleted"));
 218                 unset($_POST['account_code']);
 219                 $Ajax->activate('_page_body');
 220         }
 221 }
 222
 223 //-------------------------------------------------------------------------------------
 224
 225 start_form();
 226
 227 if (db_has_gl_accounts())
 228 {
 229         start_table("class = 'tablestyle_noborder'");
 230         start_row();
 231     gl_all_accounts_list_cells(null, 'AccountList', null, false, false,
 232                 _('New account'), true, check_value('show_inactive'));
 233         check_cells(_("Show inactive:"), 'show_inactive', null, true);
 234         end_row();
 235         end_table();
 236         if (get_post('_show_inactive_update')) {
 237                 $Ajax->activate('AccountList');
 238                 set_focus('AccountList');
 239         }
 240 }
 241
 242 br(1);
 243 start_table($table_style2);
 244
 245 if ($selected_account != "")
 246 {
 247         //editing an existing account
 248         $myrow = get_gl_account($selected_account);
 249
 250         $_POST['account_code'] = $myrow["account_code"];
 251         $_POST['account_code2'] = $myrow["account_code2"];
 252         $_POST['account_name']  = $myrow["account_name"];
 253         $_POST['account_type'] = $myrow["account_type"];
 254         $_POST['inactive'] = $myrow["inactive"];
 255
 256         hidden('account_code', $_POST['account_code']);
 257         hidden('selected_account', $selected_account);
 258
 259         label_row(_("Account Code:"), $_POST['account_code']);
 260 }
 261 else
 262 {
 263         if (!isset($_POST['account_code'])) {
 264                 $_POST['account_code'] = $_POST['account_code2'] = '';
 265                 $_POST['account_name']  = $_POST['account_type'] = '';
 266                 $_POST['inactive'] = 0;
 267         }
 268         text_row_ex(_("Account Code:"), 'account_code', 11);
 269 }
 270
 271 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 272
 273 text_row_ex(_("Account Name:"), 'account_name', 60);
 274
 275 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 276
 277 record_status_list_row(_("Account status:"), 'inactive');
 278 end_table(1);
 279
 280 if ($selected_account == "")
 281 {
 282         submit_center('add', _("Add Account"), true, '', 'default');
 283 }
 284 else
 285 {
 286     submit_center_first('update', _("Update Account"), '', 'default');
 287     submit_center_last('delete', _("Delete account"), '',true);
 288 }
 289 end_form();
 290
 291 end_page();
 292
 293 ?>