gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU General Public License, GPL,
   5         as published by the Free Software Foundation, either version 3
   6         of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/gpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 'SA_GLACCOUNT';
  13 $path_to_root = "../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 page(_($help_context = "Chart of Accounts"));
  17
  18 include($path_to_root . "/includes/ui.inc");
  19 include($path_to_root . "/gl/includes/gl_db.inc");
  20 include($path_to_root . "/admin/db/tags_db.inc");
  21 include_once($path_to_root . "/includes/data_checks.inc");
  22
  23 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  24
  25 //-------------------------------------------------------------------------------------
  26
  27 if (isset($_POST['_AccountList_update']))
  28 {
  29         $_POST['selected_account'] = $_POST['AccountList'];
  30         unset($_POST['account_code']);
  31 }
  32
  33 if (isset($_POST['selected_account']))
  34 {
  35         $selected_account = $_POST['selected_account'];
  36 }
  37 elseif (isset($_GET['selected_account']))
  38 {
  39         $selected_account = $_GET['selected_account'];
  40 }
  41 else
  42         $selected_account = "";
  43 //-------------------------------------------------------------------------------------
  44
  45 if (isset($_POST['add']) || isset($_POST['update']))
  46 {
  47
  48         $input_error = 0;
  49
  50         if (strlen(trim($_POST['account_code'])) == 0)
  51         {
  52                 $input_error = 1;
  53                 display_error( _("The account code must be entered."));
  54                 set_focus('account_code');
  55         }
  56         elseif (strlen(trim($_POST['account_name'])) == 0)
  57         {
  58                 $input_error = 1;
  59                 display_error( _("The account name cannot be empty."));
  60                 set_focus('account_name');
  61         }
  62         elseif (!$SysPrefs->accounts_alpha() && !is_numeric($_POST['account_code']))
  63         {
  64             $input_error = 1;
  65             display_error( _("The account code must be numeric."));
  66                 set_focus('account_code');
  67         }
  68         if ($input_error != 1)
  69         {
  70                 if ($SysPrefs->accounts_alpha() == 2)
  71                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  72
  73                 if (!isset($_POST['account_tags']))
  74                         $_POST['account_tags'] = array();
  75
  76         if ($selected_account)
  77                 {
  78                         if (get_post('inactive') == 1 && is_bank_account($_POST['account_code']))
  79                         {
  80                                 display_error(_("The account belongs to a bank account and cannot be inactivated."));
  81                         }
  82                 elseif (update_gl_account($_POST['account_code'], $_POST['account_name'],
  83                                 $_POST['account_type'], $_POST['account_code2'])) {
  84                                 update_record_status($_POST['account_code'], $_POST['inactive'],
  85                                         'chart_master', 'account_code');
  86                                 update_tag_associations(TAG_ACCOUNT, $_POST['account_code'],
  87                                         $_POST['account_tags']);
  88                                 $Ajax->activate('account_code'); // in case of status change
  89                                 display_notification(_("Account data has been updated."));
  90                         }
  91                 }
  92         else
  93                 {
  94                 if (add_gl_account($_POST['account_code'], $_POST['account_name'],
  95                                 $_POST['account_type'], $_POST['account_code2']))
  96                                 {
  97                                         add_tag_associations($_POST['account_code'], $_POST['account_tags']);
  98                                         display_notification(_("New account has been added."));
  99                                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
 100                                 }
 101                         else
 102                  display_error(_("Account not added, possible duplicate Account Code."));
 103                 }
 104                 $Ajax->activate('_page_body');
 105         }
 106 }
 107
 108 //-------------------------------------------------------------------------------------
 109
 110 function can_delete($selected_account)
 111 {
 112         if ($selected_account == "")
 113                 return false;
 114
 115         if (key_in_foreign_table($selected_account, 'gl_trans', 'account'))
 116         {
 117                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 118                 return false;
 119         }
 120
 121         if (gl_account_in_company_defaults($selected_account))
 122         {
 123                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 124                 return false;
 125         }
 126
 127         if (key_in_foreign_table($selected_account, 'bank_accounts', 'account_code'))
 128         {
 129                 display_error(_("Cannot delete this account because it is used by a bank account."));
 130                 return false;
 131         }
 132
 133         if (gl_account_in_stock_category($selected_account))
 134         {
 135                 display_error(_("Cannot delete this account because it is used by one or more Item Categories."));
 136                 return false;
 137         }
 138
 139         if (gl_account_in_stock_master($selected_account))
 140         {
 141                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 142                 return false;
 143         }
 144
 145         if (gl_account_in_tax_types($selected_account))
 146         {
 147                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 148                 return false;
 149         }
 150
 151         if (gl_account_in_cust_branch($selected_account))
 152         {
 153                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 154                 return false;
 155         }
 156         if (gl_account_in_suppliers($selected_account))
 157         {
 158                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 159                 return false;
 160         }
 161
 162         if (gl_account_in_quick_entry_lines($selected_account))
 163         {
 164                 display_error(_("Cannot delete this account because it is used by one or more Quick Entry Lines."));
 165                 return false;
 166         }
 167
 168         return true;
 169 }
 170
 171 //--------------------------------------------------------------------------------------
 172
 173 if (isset($_POST['delete']))
 174 {
 175
 176         if (can_delete($selected_account))
 177         {
 178                 delete_gl_account($selected_account);
 179                 $selected_account = $_POST['AccountList'] = '';
 180                 delete_tag_associations(TAG_ACCOUNT,$selected_account, true);
 181                 $selected_account = $_POST['AccountList'] = '';
 182                 display_notification(_("Selected account has been deleted"));
 183                 unset($_POST['account_code']);
 184                 $Ajax->activate('_page_body');
 185         }
 186 }
 187
 188 //-------------------------------------------------------------------------------------
 189
 190 start_form();
 191
 192 if (db_has_gl_accounts())
 193 {
 194         start_table(TABLESTYLE_NOBORDER);
 195         start_row();
 196     gl_all_accounts_list_cells(null, 'AccountList', null, false, false,
 197                 _('New account'), true, check_value('show_inactive'));
 198         check_cells(_("Show inactive:"), 'show_inactive', null, true);
 199         end_row();
 200         end_table();
 201         if (get_post('_show_inactive_update')) {
 202                 $Ajax->activate('AccountList');
 203                 set_focus('AccountList');
 204         }
 205 }
 206
 207 br(1);
 208 start_table(TABLESTYLE2);
 209
 210 if ($selected_account != "")
 211 {
 212         //editing an existing account
 213         $myrow = get_gl_account($selected_account);
 214
 215         $_POST['account_code'] = $myrow["account_code"];
 216         $_POST['account_code2'] = $myrow["account_code2"];
 217         $_POST['account_name']  = $myrow["account_name"];
 218         $_POST['account_type'] = $myrow["account_type"];
 219         $_POST['inactive'] = $myrow["inactive"];
 220
 221         $tags_result = get_tags_associated_with_record(TAG_ACCOUNT, $selected_account);
 222         $tagids = array();
 223         while ($tag = db_fetch($tags_result))
 224                 $tagids[] = $tag['id'];
 225         $_POST['account_tags'] = $tagids;
 226
 227         hidden('account_code', $_POST['account_code']);
 228         hidden('selected_account', $selected_account);
 229
 230         label_row(_("Account Code:"), $_POST['account_code']);
 231 }
 232 else
 233 {
 234         if (!isset($_POST['account_code'])) {
 235                 $_POST['account_tags'] = array();
 236                 $_POST['account_code'] = $_POST['account_code2'] = '';
 237                 $_POST['account_name']  = $_POST['account_type'] = '';
 238                 $_POST['inactive'] = 0;
 239         }
 240         text_row_ex(_("Account Code:"), 'account_code', 15);
 241 }
 242
 243 text_row_ex(_("Account Code 2:"), 'account_code2', 15);
 244
 245 text_row_ex(_("Account Name:"), 'account_name', 60);
 246
 247 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 248
 249 tag_list_row(_("Account Tags:"), 'account_tags', 5, TAG_ACCOUNT, true);
 250
 251 record_status_list_row(_("Account status:"), 'inactive');
 252 end_table(1);
 253
 254 if ($selected_account == "")
 255 {
 256         submit_center('add', _("Add Account"), true, '', 'default');
 257 }
 258 else
 259 {
 260     submit_center_first('update', _("Update Account"), '', 'default');
 261     submit_center_last('delete', _("Delete account"), '',true);
 262 }
 263 end_form();
 264
 265 end_page();
 266
 267 ?>