gl/manage/gl_accounts.php

   1 <?php
   2 /**********************************************************************
   3     Copyright (C) FrontAccounting, LLC.
   4         Released under the terms of the GNU Affero General Public License,
   5         AGPL, as published by the Free Software Foundation, either version
   6         3 of the License, or (at your option) any later version.
   7     This program is distributed in the hope that it will be useful,
   8     but WITHOUT ANY WARRANTY; without even the implied warranty of
   9     MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
  10     See the License here <http://www.gnu.org/licenses/agpl-3.0.html>.
  11 ***********************************************************************/
  12 $page_security = 10;
  13 $path_to_root="../..";
  14 include($path_to_root . "/includes/session.inc");
  15
  16 page(_("Chart of Accounts"));
  17
  18 include($path_to_root . "/includes/ui.inc");
  19 include($path_to_root . "/gl/includes/gl_db.inc");
  20 include_once($path_to_root . "/includes/data_checks.inc");
  21
  22 check_db_has_gl_account_groups(_("There are no account groups defined. Please define at least one account group before entering accounts."));
  23
  24 //-------------------------------------------------------------------------------------
  25
  26 if (isset($_POST['_AccountList_update']))
  27 {
  28         $_POST['selected_account'] = $_POST['AccountList'];
  29 }
  30
  31 if (isset($_POST['selected_account']))
  32 {
  33         $selected_account = $_POST['selected_account'];
  34 }
  35 elseif (isset($_GET['selected_account']))
  36 {
  37         $selected_account = $_GET['selected_account'];
  38 }
  39 else
  40         $selected_account = "";
  41
  42 //-------------------------------------------------------------------------------------
  43
  44 if (isset($_POST['add']) || isset($_POST['update']))
  45 {
  46
  47         $input_error = 0;
  48
  49         if (strlen($_POST['account_code']) == 0)
  50         {
  51                 $input_error = 1;
  52                 display_error( _("The account code must be entered."));
  53                 set_focus('account_code');
  54         }
  55         elseif (strlen($_POST['account_name']) == 0)
  56         {
  57                 $input_error = 1;
  58                 display_error( _("The account name cannot be empty."));
  59                 set_focus('account_name');
  60         }
  61         elseif (!$accounts_alpha && !is_numeric($_POST['account_code']))
  62         {
  63             $input_error = 1;
  64             display_error( _("The account code must be numeric."));
  65                 set_focus('account_code');
  66         }
  67
  68         if ($input_error != 1)
  69         {
  70                 if ($accounts_alpha == 2)
  71                         $_POST['account_code'] = strtoupper($_POST['account_code']);
  72         if ($selected_account)
  73                 {
  74                 update_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2']);
  75                         display_notification(_("Account data has been updated."));
  76                 }
  77         else
  78                 {
  79                 add_gl_account($_POST['account_code'], $_POST['account_name'], $_POST['account_type'], $_POST['account_code2']);
  80                         $selected_account = $_POST['AccountList'] = $_POST['account_code'];
  81                         display_notification(_("New account has been added."));
  82                 }
  83                 $Ajax->activate('_page_body');
  84         }
  85 }
  86
  87 //-------------------------------------------------------------------------------------
  88
  89 function can_delete($selected_account)
  90 {
  91         if ($selected_account == "")
  92                 return false;
  93         $sql= "SELECT COUNT(*) FROM ".TB_PREF."gl_trans WHERE account='$selected_account'";
  94         $result = db_query($sql,"Couldn't test for existing transactions");
  95
  96         $myrow = db_fetch_row($result);
  97         if ($myrow[0] > 0)
  98         {
  99                 display_error(_("Cannot delete this account because transactions have been created using this account."));
 100                 return false;
 101         }
 102
 103         $sql= "SELECT COUNT(*) FROM ".TB_PREF."company WHERE debtors_act='$selected_account'
 104                 OR pyt_discount_act='$selected_account'
 105                 OR creditors_act='$selected_account'
 106                 OR freight_act='$selected_account'
 107                 OR default_sales_act='$selected_account'
 108                 OR default_sales_discount_act='$selected_account'
 109                 OR default_prompt_payment_act='$selected_account'
 110                 OR default_inventory_act='$selected_account'
 111                 OR default_cogs_act='$selected_account'
 112                 OR default_adj_act='$selected_account'
 113                 OR default_inv_sales_act='$selected_account'
 114                 OR default_assembly_act='$selected_account'";
 115         $result = db_query($sql,"Couldn't test for default company GL codes");
 116
 117         $myrow = db_fetch_row($result);
 118         if ($myrow[0] > 0)
 119         {
 120                 display_error(_("Cannot delete this account because it is used as one of the company default GL accounts."));
 121                 return false;
 122         }
 123
 124         $sql= "SELECT COUNT(*) FROM ".TB_PREF."bank_accounts WHERE account_code='$selected_account'";
 125         $result = db_query($sql,"Couldn't test for bank accounts");
 126
 127         $myrow = db_fetch_row($result);
 128         if ($myrow[0] > 0)
 129         {
 130                 display_error(_("Cannot delete this account because it is used by a bank account."));
 131                 return false;
 132         }
 133
 134         $sql= "SELECT COUNT(*) FROM ".TB_PREF."stock_master WHERE
 135                 inventory_account='$selected_account'
 136                 OR cogs_account='$selected_account'
 137                 OR adjustment_account='$selected_account'
 138                 OR sales_account='$selected_account'";
 139         $result = db_query($sql,"Couldn't test for existing stock GL codes");
 140
 141         $myrow = db_fetch_row($result);
 142         if ($myrow[0] > 0)
 143         {
 144                 display_error(_("Cannot delete this account because it is used by one or more Items."));
 145                 return false;
 146         }
 147
 148         $sql= "SELECT COUNT(*) FROM ".TB_PREF."tax_types WHERE sales_gl_code='$selected_account' OR purchasing_gl_code='$selected_account'";
 149         $result = db_query($sql,"Couldn't test for existing tax GL codes");
 150
 151         $myrow = db_fetch_row($result);
 152         if ($myrow[0] > 0)
 153         {
 154                 display_error(_("Cannot delete this account because it is used by one or more Taxes."));
 155                 return false;
 156         }
 157
 158         $sql= "SELECT COUNT(*) FROM ".TB_PREF."cust_branch WHERE
 159                 sales_account='$selected_account'
 160                 OR sales_discount_account='$selected_account'
 161                 OR receivables_account='$selected_account'
 162                 OR payment_discount_account='$selected_account'";
 163         $result = db_query($sql,"Couldn't test for existing cust branch GL codes");
 164
 165         $myrow = db_fetch_row($result);
 166         if ($myrow[0] > 0)
 167         {
 168                 display_error(_("Cannot delete this account because it is used by one or more Customer Branches."));
 169                 return false;
 170         }
 171
 172         $sql= "SELECT COUNT(*) FROM ".TB_PREF."suppliers WHERE
 173                 purchase_account='$selected_account'
 174                 OR payment_discount_account='$selected_account'
 175                 OR payable_account='$selected_account'";
 176         $result = db_query($sql,"Couldn't test for existing suppliers GL codes");
 177
 178         $myrow = db_fetch_row($result);
 179         if ($myrow[0] > 0)
 180         {
 181                 display_error(_("Cannot delete this account because it is used by one or more suppliers."));
 182                 return false;
 183         }
 184
 185         return true;
 186 }
 187
 188 //--------------------------------------------------------------------------------------
 189
 190 if (isset($_POST['delete']))
 191 {
 192
 193         if (can_delete($selected_account))
 194         {
 195                 delete_gl_account($selected_account);
 196                 $selected_account = $_POST['account_code'] = $_POST['AccountList'] = '';
 197                 display_notification(_("Selected account has been deleted"));
 198                 $Ajax->activate('_page_body');
 199         }
 200 }
 201
 202 //-------------------------------------------------------------------------------------
 203
 204 start_form();
 205
 206 if (db_has_gl_accounts())
 207 {
 208         echo "<center>";
 209     echo _("Select an Account:") . "&nbsp;";
 210     gl_all_accounts_list('AccountList', null, false, false,
 211                 _('New account'), true);
 212     echo "</center>";
 213 }
 214
 215 br(1);
 216 start_table($table_style2);
 217
 218 if ($selected_account != "")
 219 {
 220         //editing an existing account
 221         $myrow = get_gl_account($selected_account);
 222
 223         $_POST['account_code'] = $myrow["account_code"];
 224         $_POST['account_code2'] = $myrow["account_code2"];
 225         $_POST['account_name']  = $myrow["account_name"];
 226         $_POST['account_type'] = $myrow["account_type"];
 227
 228         hidden('account_code', $_POST['account_code']);
 229         hidden('selected_account', $selected_account);
 230
 231         label_row(_("Account Code:"), $_POST['account_code']);
 232 }
 233 else
 234 {
 235         $_POST['account_code'] = $_POST['account_code2'] = '';
 236         $_POST['account_name']  = $_POST['account_type'] = '';
 237         text_row_ex(_("Account Code:"), 'account_code', 11);
 238 }
 239
 240 text_row_ex(_("Account Code 2:"), 'account_code2', 11);
 241
 242 text_row_ex(_("Account Name:"), 'account_name', 60);
 243
 244 gl_account_types_list_row(_("Account Group:"), 'account_type', null);
 245
 246 end_table(1);
 247
 248 if ($selected_account == "")
 249 {
 250         submit_center('add', _("Add Account"), true, '', true);
 251 }
 252 else
 253 {
 254     submit_center_first('update', _("Update Account"), '', true);
 255     submit_center_last('delete', _("Delete account"), '',true);
 256 }
 257 end_form();
 258
 259 end_page();
 260
 261 ?>