purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  60                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  61                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  62                 $row = db_fetch_row($result);
  63                 $date = $row[0];
  64         }
  65         else
  66         {
  67                 $ret = 0;
  68                 $date = "";
  69         }
  70     $sql = "UPDATE ".TB_PREF."purch_order_details
  71                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  72
  73         if ($chg_price != null)
  74                 $sql .= " , act_price = $chg_price ";
  75
  76         $sql .= " WHERE po_detail_item = $po_detail_item";
  77     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  78
  79     $sql = "UPDATE ".TB_PREF."grn_items
  80         SET quantity_inv = quantity_inv + $qty_invoiced
  81         WHERE id = $id";
  82         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  83         return array($ret, $date);
  84 }
  85
  86 function get_deliveries_between($stock_id, $from, $to)
  87 {
  88         $from = date2sql($from);
  89         $to = date2sql($to);
  90         $sql = "SELECT SUM(-qty), AVG(standard_cost) FROM ".TB_PREF."stock_moves
  91                 WHERE type=13 AND stock_id='$stock_id' AND
  92                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  93         $result = db_query($sql, "The deliveries could not be updated");
  94         return db_fetch_row($result);
  95 }
  96 //----------------------------------------------------------------------------------------
  97
  98 function add_supp_invoice($supp_trans) // do not receive as ref because we change locally
  99 {
 100         //$company_currency = get_company_currency();
 101         /*Start an sql transaction */
 102         begin_transaction();
 103
 104         $tax_total = 0;
 105     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 106
 107     foreach ($taxes as $taxitem)
 108     {
 109         $tax_total += $taxitem['Value'];
 110     }
 111
 112     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 113
 114         if ($supp_trans->is_invoice)
 115                 $trans_type = 20;
 116         else
 117         {
 118                 $trans_type = 21;
 119                 // let's negate everything because it's a credit note
 120                 $invoice_items_total = -$invoice_items_total;
 121                 $tax_total = -$tax_total;
 122                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 123         }
 124
 125     $date_ = $supp_trans->tran_date;
 126
 127     /*First insert the invoice into the supp_trans table*/
 128         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 129                 $supp_trans->reference, $supp_trans->supp_reference,
 130                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 131
 132     /* Now the control account */
 133     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 134     add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 135                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 136                 $supp_trans->supplier_id,
 137                 "The general ledger transaction for the control total could not be added");
 138
 139     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 140
 141     /*the postings here are a little tricky, the logic goes like this:
 142     if its a general ledger amount it goes straight to the account specified
 143
 144     if its a GRN amount invoiced then :
 145
 146     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 147     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 148     to the purchase price variance account applicable to the item being invoiced.
 149     */
 150
 151     foreach ($supp_trans->gl_codes as $entered_gl_code)
 152     {
 153
 154             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 155             the credit is to creditors control act  done later for the total invoice value + tax*/
 156
 157                 if (!$supp_trans->is_invoice)
 158                         $entered_gl_code->amount = -$entered_gl_code->amount;
 159
 160                 $memo_ = $entered_gl_code->memo_;
 161                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 162                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 163
 164                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 165                         $entered_gl_code->amount, $memo_);
 166     }
 167     foreach ($supp_trans->grn_items as $entered_grn)
 168     {
 169
 170         if (!$supp_trans->is_invoice)
 171         {
 172                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 173         }
 174
 175                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 176                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 177
 178         $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 179                 $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 180                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 181
 182                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 183                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 184                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 185         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 186                 $old_price = $old[0];
 187         if ($old_price != $entered_grn->chg_price) // price-change, so update
 188         {
 189                 $diff = $entered_grn->chg_price - $old_price;
 190                         $old_date = sql2date($old[1]);
 191                         // only update the diff (last parameter, adj_only is set to true).
 192                 $mat_cost = update_average_material_cost($supp_trans->supplier_id, $entered_grn->item_code,
 193                         $diff, $entered_grn->this_quantity_inv, $old_date, true);
 194                 // function just above this
 195                 $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, $date_);
 196                         if ($deliveries[0] != 0) // have deliveries been done during the period?
 197                 {
 198
 199                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 200
 201                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 202                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 203                                 $amt, null, null, null,
 204                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 205                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 206                                         0, 0, _("Cost diff."), -$amt, null, null, null,
 207                                 "The general ledger transaction could not be added for the price variance of the inventory item");
 208                                 update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 209                 }
 210                         update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 211         }
 212         // ----------------------------------------------------------------------
 213
 214                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 215                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 216                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 217     } /* end of GRN postings */
 218     /* Now the TAX account */
 219     foreach ($taxes as $taxitem)
 220     {
 221         if ($taxitem['Value'] != 0)
 222         {
 223
 224                 if (!$supp_trans->is_invoice)
 225                         $taxitem['Value'] = -$taxitem['Value'];
 226                 // here we suppose that tax is never included in price (we are company customer).
 227                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 228                                 $taxitem['rate'], 0, $taxitem['Value']);
 229
 230                 add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 231                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 232                         $supp_trans->supplier_id,
 233                         "A general ledger transaction for the tax amount could not be added");
 234         }
 235     }
 236         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 237
 238         references::save_last($supp_trans->reference, $trans_type);
 239
 240     commit_transaction();
 241
 242     return $invoice_id;
 243 }
 244
 245 //----------------------------------------------------------------------------------------
 246
 247 // get all the invoices/credits for a given PO - quite long route to get there !
 248
 249 function get_po_invoices_credits($po_number)
 250 {
 251         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 252                 ov_amount+ov_discount+ov_gst AS Total,
 253                 ".TB_PREF."supp_trans.tran_date
 254                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 255                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 256                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 257                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 258
 259         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 260 }
 261
 262 //----------------------------------------------------------------------------------------
 263
 264 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 265 {
 266         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 267                 WHERE trans_no = $trans_no AND type = $trans_type
 268                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 269         $result = db_query($sql, "Cannot retreive a supplier transaction");
 270
 271         if (db_num_rows($result) == 1)
 272         {
 273                 $trans_row = db_fetch($result);
 274
 275                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 276                 $supp_trans->supplier_name = $trans_row["supp_name"];
 277                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 278                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 279                 //$supp_trans->Comments = $trans_row["TransText"];
 280                 $supp_trans->Comments = "";
 281                 $supp_trans->reference = $trans_row["reference"];
 282                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 283                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 284                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 285                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 286
 287                 $id = $trans_row["trans_no"];
 288
 289                 $result = get_supp_invoice_items($trans_type, $id);
 290
 291                 if (db_num_rows($result) > 0)
 292                 {
 293
 294             while ($details_row = db_fetch($result))
 295             {
 296
 297                 if ($details_row["gl_code"] == 0)
 298                 {
 299                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 300                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 301                                         false, 0, 0);
 302                 }
 303                 else
 304                 {
 305                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 306                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 307                 }
 308             }
 309         }
 310         else
 311         {
 312                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 313                 }
 314
 315         }
 316         else
 317         {
 318                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 319         }
 320 }
 321
 322 //----------------------------------------------------------------------------------------
 323
 324 function void_supp_invoice($type, $type_no)
 325 {
 326         begin_transaction();
 327
 328         void_bank_trans($type, $type_no, true);
 329
 330         void_gl_trans($type, $type_no, true);
 331
 332         void_supp_allocations($type, $type_no);
 333
 334         void_supp_trans($type, $type_no);
 335
 336         $result = get_supp_invoice_items($type, $type_no);
 337
 338         // now remove this invoice/credit from any GRNs/POs that it's related to
 339         if (db_num_rows($result) > 0)
 340         {
 341         while ($details_row = db_fetch($result))
 342         {
 343                 if (strlen($details_row["grn_item_id"]) > 0) // it can be empty for GL items
 344                 {
 345                                 update_supp_received_items_for_invoice($details_row["grn_item_id"],
 346                                         $details_row["po_detail_item_id"], -$details_row["quantity"]);
 347                 }
 348         }
 349         }
 350
 351         void_supp_invoice_items($type, $type_no);
 352         void_supp_invoice_tax_items($type, $type_no);
 353
 354         commit_transaction();
 355 }
 356
 357 //----------------------------------------------------------------------------------------
 358
 359
 360 ?>