purchasing/includes/db/invoice_db.inc

   1 <?php
   2
   3 include_once($path_to_root . "/purchasing/includes/db/invoice_items_db.inc");
   4
   5 //--------------------------------------------------------------------------------------------------
   6
   7 function read_supplier_details_to_trans(&$supp_trans, $supplier_id)
   8 {
   9         $sql = "SELECT ".TB_PREF."suppliers.supp_name, ".TB_PREF."payment_terms.terms, ".TB_PREF."payment_terms.days_before_due,
  10                 ".TB_PREF."payment_terms.day_in_following_month,
  11                 ".TB_PREF."suppliers.tax_group_id, ".TB_PREF."tax_groups.name As tax_group_name
  12                 From ".TB_PREF."suppliers, ".TB_PREF."payment_terms, ".TB_PREF."tax_groups
  13                 WHERE ".TB_PREF."suppliers.tax_group_id = ".TB_PREF."tax_groups.id
  14                 AND ".TB_PREF."suppliers.payment_terms=".TB_PREF."payment_terms.terms_indicator
  15                 AND ".TB_PREF."suppliers.supplier_id = '" . $supplier_id . "'";
  16
  17         $result = db_query($sql, "The supplier record selected: " . $supplier_id . " cannot be retrieved");
  18
  19         $myrow = db_fetch($result);
  20
  21     $supp_trans->supplier_id = $supplier_id;
  22     $supp_trans->supplier_name = $myrow['supp_name'];
  23         $supp_trans->terms_description = $myrow['terms'];
  24
  25         if ($myrow['days_before_due'] == 0)
  26         {
  27                 $supp_trans->terms = "1" . $myrow['day_in_following_month'];
  28         }
  29         else
  30         {
  31                 $supp_trans->terms = "0" . $myrow['days_before_due'];
  32         }
  33         $supp_trans->tax_description = $myrow['tax_group_name'];
  34         $supp_trans->tax_group_id = $myrow['tax_group_id'];
  35
  36     if ($supp_trans->tran_date == "")
  37     {
  38                 $supp_trans->tran_date = Today();
  39                 if (!is_date_in_fiscalyear($supp_trans->tran_date))
  40                         $supp_trans->tran_date = end_fiscalyear();
  41         }
  42     //if ($supp_trans->due_date=="") {
  43     //  get_duedate_from_terms($supp_trans);
  44     //}
  45     get_duedate_from_terms($supp_trans);
  46 }
  47
  48 //--------------------------------------------------------------------------------------------------
  49
  50 function update_supp_received_items_for_invoice($id, $po_detail_item, $qty_invoiced, $chg_price=null)
  51 {
  52         if ($chg_price != null)
  53         {
  54                 $sql = "SELECT act_price, unit_price FROM ".TB_PREF."purch_order_details WHERE
  55                         po_detail_item = $po_detail_item";
  56                 $result = db_query($sql, "The old actual price of the purchase order line could not be retrieved");
  57                 $row = db_fetch_row($result);
  58                 $ret = $row[0];
  59
  60                 $unit_price = $row[1]; //Added by Rasmus
  61
  62                 $sql = "SELECT delivery_date FROM ".TB_PREF."grn_batch,".TB_PREF."grn_items WHERE
  63                         ".TB_PREF."grn_batch.id = ".TB_PREF."grn_items.grn_batch_id AND ".TB_PREF."grn_items.id=$id";
  64                 $result = db_query($sql, "The old delivery date from the received record cout not be retrieved");
  65                 $row = db_fetch_row($result);
  66                 $date = $row[0];
  67         }
  68         else
  69         {
  70                 $ret = 0;
  71                 $date = "";
  72                 $unit_price = 0; // Added by Rasmus
  73         }
  74     $sql = "UPDATE ".TB_PREF."purch_order_details
  75                 SET qty_invoiced = qty_invoiced + $qty_invoiced ";
  76
  77         if ($chg_price != null)
  78                 $sql .= " , act_price = $chg_price ";
  79
  80         $sql .= " WHERE po_detail_item = $po_detail_item";
  81     db_query($sql, "The quantity invoiced of the purchase order line could not be updated");
  82
  83     $sql = "UPDATE ".TB_PREF."grn_items
  84         SET quantity_inv = quantity_inv + $qty_invoiced
  85         WHERE id = $id";
  86         db_query($sql, "The quantity invoiced off the items received record could not be updated");
  87         return array($ret, $date, $unit_price);
  88 }
  89
  90 function get_deliveries_between($stock_id, $from, $to)
  91 {
  92         $from = date2sql($from);
  93         $to = date2sql($to);
  94         $sql = "SELECT SUM(-qty), AVG(standard_cost) FROM ".TB_PREF."stock_moves
  95                 WHERE type=13 AND stock_id='$stock_id' AND
  96                         tran_date>='$from' AND tran_date<='$to' GROUP BY stock_id";
  97         $result = db_query($sql, "The deliveries could not be updated");
  98         return db_fetch_row($result);
  99 }
 100 //----------------------------------------------------------------------------------------
 101
 102 function add_supp_invoice($supp_trans) // do not receive as ref because we change locally
 103 {
 104         //$company_currency = get_company_currency();
 105         /*Start an sql transaction */
 106         begin_transaction();
 107
 108         $tax_total = 0;
 109     $taxes = $supp_trans->get_taxes($supp_trans->tax_group_id);
 110
 111     foreach ($taxes as $taxitem)
 112     {
 113         $tax_total += $taxitem['Value'];
 114     }
 115
 116     $invoice_items_total = $supp_trans->get_total_charged($supp_trans->tax_group_id);
 117
 118         if ($supp_trans->is_invoice)
 119                 $trans_type = 20;
 120         else
 121         {
 122                 $trans_type = 21;
 123                 // let's negate everything because it's a credit note
 124                 $invoice_items_total = -$invoice_items_total;
 125                 $tax_total = -$tax_total;
 126                 $supp_trans->ov_discount = -$supp_trans->ov_discount; // this isn't used at all...
 127         }
 128
 129     $date_ = $supp_trans->tran_date;
 130
 131     /*First insert the invoice into the supp_trans table*/
 132         $invoice_id = add_supp_trans($trans_type, $supp_trans->supplier_id, $date_, $supp_trans->due_date,
 133                 $supp_trans->reference, $supp_trans->supp_reference,
 134                 $invoice_items_total, $tax_total, $supp_trans->ov_discount);
 135
 136     /* Now the control account */
 137     $supplier_accounts = get_supplier_accounts($supp_trans->supplier_id);
 138     add_gl_trans_supplier($trans_type, $invoice_id, $date_, $supplier_accounts["payable_account"], 0, 0,
 139                 -($invoice_items_total +  $tax_total + $supp_trans->ov_discount),
 140                 $supp_trans->supplier_id,
 141                 "The general ledger transaction for the control total could not be added");
 142
 143     /*Loop through the GL Entries and create a debit posting for each of the accounts entered */
 144
 145     /*the postings here are a little tricky, the logic goes like this:
 146     if its a general ledger amount it goes straight to the account specified
 147
 148     if its a GRN amount invoiced then :
 149
 150     The cost as originally credited to GRN suspense on arrival of items is debited to GRN suspense. Any difference
 151     between the std cost and the currency cost charged as converted at the ex rate of of the invoice is written off
 152     to the purchase price variance account applicable to the item being invoiced.
 153     */
 154
 155     foreach ($supp_trans->gl_codes as $entered_gl_code)
 156     {
 157
 158             /*GL Items are straight forward - just do the debit postings to the GL accounts specified -
 159             the credit is to creditors control act  done later for the total invoice value + tax*/
 160
 161                 if (!$supp_trans->is_invoice)
 162                         $entered_gl_code->amount = -$entered_gl_code->amount;
 163
 164                 $memo_ = $entered_gl_code->memo_;
 165                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $entered_gl_code->gl_code,
 166                         $entered_gl_code->gl_dim, $entered_gl_code->gl_dim2, $entered_gl_code->amount, $supp_trans->supplier_id);
 167
 168                 add_supp_invoice_gl_item($trans_type, $invoice_id, $entered_gl_code->gl_code,
 169                         $entered_gl_code->amount, $memo_);
 170     }
 171     foreach ($supp_trans->grn_items as $entered_grn)
 172     {
 173
 174         if (!$supp_trans->is_invoice)
 175         {
 176                         $entered_grn->this_quantity_inv = -$entered_grn->this_quantity_inv;
 177                         set_grn_item_credited($entered_grn, $supp_trans->supplier_id, $invoice_id, $date_);
 178         }
 179
 180                 $line_taxfree = $entered_grn->taxfree_charge_price($supp_trans->tax_group_id);
 181                 $line_tax = $entered_grn->full_charge_price($supp_trans->tax_group_id) - $line_taxfree;
 182                 $stock_gl_code = get_stock_gl_code($entered_grn->item_code);
 183
 184                 add_gl_trans_supplier($trans_type, $invoice_id, $date_, $stock_gl_code["inventory_account"],
 185                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'],
 186                         $entered_grn->this_quantity_inv * $line_taxfree, $supp_trans->supplier_id);
 187         // -------------- if price changed since po received. 16 Aug 2008 Joe Hunt
 188         if($supp_trans->is_invoice)
 189         {
 190                 $old = update_supp_received_items_for_invoice($entered_grn->id, $entered_grn->po_detail_item,
 191                         $entered_grn->this_quantity_inv, $entered_grn->chg_price);
 192                         // Since the standard cost is always calculated on basis of the po unit_price,
 193                         // this is also the price that should be the base of calculating the price diff.
 194                         // In cases where there is two different po invoices on the same delivery with different unit prices this will not work either
 195
 196                         //$old_price = $old[0];
 197
 198                         $old_price = $old[2];
 199
 200
 201
 202                         /*
 203                         If statement is removed. Should always check for deliveries nomatter if there has been a price change.
 204                         */
 205                         //if ($old_price != $entered_grn->chg_price) // price-change, so update
 206                         //{
 207                                 $diff = $entered_grn->chg_price - $old_price;
 208                                 $old_date = sql2date($old[1]);
 209                                 // only update the diff (last parameter, adj_only is set to true).
 210                                 $mat_cost = update_average_material_cost($supp_trans->supplier_id, $entered_grn->item_code,
 211                                         $diff, $entered_grn->this_quantity_inv, $old_date, true);
 212                                 // function just above this
 213                                 $deliveries = get_deliveries_between($entered_grn->item_code, $old_date, $date_);
 214                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 215                                 {
 216
 217                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 218                                         if ($amt != 0.0)
 219                                         {
 220                                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["cogs_account"],
 221                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 222                                                         $amt, null, null, null,
 223                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 224                                                 add_gl_trans($trans_type, $invoice_id, $date_,  $stock_gl_code["inventory_account"],
 225                                                         0, 0, _("Cost diff."), -$amt, null, null, null,
 226                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 227                                         }
 228                                         update_stock_move_pid(13, $entered_grn->item_code, $old_date, $date_, 0, $mat_cost);
 229                                 }
 230                                 update_stock_move_pid(25, $entered_grn->item_code, $old_date, $old_date, $supp_trans->supplier_id, $mat_cost);
 231                         //}
 232                 }
 233         // ----------------------------------------------------------------------
 234
 235                 add_supp_invoice_item($trans_type, $invoice_id, $entered_grn->item_code,
 236                         $entered_grn->item_description, 0,      $line_taxfree, $line_tax,
 237                         $entered_grn->this_quantity_inv, $entered_grn->id, $entered_grn->po_detail_item, "");
 238     } /* end of GRN postings */
 239     /* Now the TAX account */
 240     foreach ($taxes as $taxitem)
 241     {
 242         if ($taxitem['Value'] != 0)
 243         {
 244
 245                 if (!$supp_trans->is_invoice)
 246                         $taxitem['Value'] = -$taxitem['Value'];
 247                 // here we suppose that tax is never included in price (we are company customer).
 248                         add_supp_invoice_tax_item($trans_type, $invoice_id, $taxitem['tax_type_id'],
 249                                 $taxitem['rate'], 0, $taxitem['Value']);
 250
 251                 add_gl_trans_supplier($trans_type, $invoice_id, $date_,
 252                         $taxitem['purchasing_gl_code'], 0, 0, $taxitem['Value'],
 253                         $supp_trans->supplier_id,
 254                         "A general ledger transaction for the tax amount could not be added");
 255         }
 256     }
 257         add_comments($trans_type, $invoice_id, $date_, $supp_trans->Comments);
 258
 259         references::save_last($supp_trans->reference, $trans_type);
 260
 261     commit_transaction();
 262
 263     return $invoice_id;
 264 }
 265
 266 //----------------------------------------------------------------------------------------
 267
 268 // get all the invoices/credits for a given PO - quite long route to get there !
 269
 270 function get_po_invoices_credits($po_number)
 271 {
 272         $sql = "SELECT DISTINCT ".TB_PREF."supp_trans.trans_no, ".TB_PREF."supp_trans.type,
 273                 ov_amount+ov_discount+ov_gst AS Total,
 274                 ".TB_PREF."supp_trans.tran_date
 275                 FROM ".TB_PREF."supp_trans, ".TB_PREF."supp_invoice_items, ".TB_PREF."purch_order_details
 276                 WHERE ".TB_PREF."supp_invoice_items.supp_trans_no = ".TB_PREF."supp_trans.trans_no
 277                 AND ".TB_PREF."supp_invoice_items.po_detail_item_id = ".TB_PREF."purch_order_details.po_detail_item
 278                 AND ".TB_PREF."purch_order_details.order_no = $po_number";
 279
 280         return db_query($sql, "The invoices/credits for the po $po_number could not be retreived");
 281 }
 282
 283 //----------------------------------------------------------------------------------------
 284
 285 function read_supp_invoice($trans_no, $trans_type, &$supp_trans)
 286 {
 287         $sql = "SELECT ".TB_PREF."supp_trans.*, supp_name FROM ".TB_PREF."supp_trans,".TB_PREF."suppliers
 288                 WHERE trans_no = $trans_no AND type = $trans_type
 289                 AND ".TB_PREF."suppliers.supplier_id=".TB_PREF."supp_trans.supplier_id";
 290         $result = db_query($sql, "Cannot retreive a supplier transaction");
 291
 292         if (db_num_rows($result) == 1)
 293         {
 294                 $trans_row = db_fetch($result);
 295
 296                 $supp_trans->supplier_id = $trans_row["supplier_id"];
 297                 $supp_trans->supplier_name = $trans_row["supp_name"];
 298                 $supp_trans->tran_date = sql2date($trans_row["tran_date"]);
 299                 $supp_trans->due_date = sql2date($trans_row["due_date"]);
 300                 //$supp_trans->Comments = $trans_row["TransText"];
 301                 $supp_trans->Comments = "";
 302                 $supp_trans->reference = $trans_row["reference"];
 303                 $supp_trans->supp_reference = $trans_row["supp_reference"];
 304                 $supp_trans->ov_amount = $trans_row["ov_amount"];
 305                 $supp_trans->ov_discount = $trans_row["ov_discount"];
 306                 $supp_trans->ov_gst = $trans_row["ov_gst"];
 307
 308                 $id = $trans_row["trans_no"];
 309
 310                 $result = get_supp_invoice_items($trans_type, $id);
 311
 312                 if (db_num_rows($result) > 0)
 313                 {
 314
 315             while ($details_row = db_fetch($result))
 316             {
 317
 318                 if ($details_row["gl_code"] == 0)
 319                 {
 320                         $supp_trans->add_grn_to_trans($details_row["grn_item_id"], $details_row["po_detail_item_id"], $details_row["stock_id"],
 321                                         $details_row["description"], 0, 0, $details_row["quantity"], 0, $details_row["FullUnitPrice"],
 322                                         false, 0, 0);
 323                 }
 324                 else
 325                 {
 326                         $supp_trans->add_gl_codes_to_trans($details_row["gl_code"], get_gl_account_name($details_row["gl_code"]), 0, 0,
 327                                         $details_row["FullUnitPrice"], $details_row["memo_"]);
 328                 }
 329             }
 330         }
 331         else
 332         {
 333                         return display_db_error("Invalid supptrans details for supptrans number : $trans_no and type : $trans_type", $sql, true);
 334                 }
 335
 336         }
 337         else
 338         {
 339                 return display_db_error("Invalid supptrans number : $trans_no and type : $trans_type", $sql, true);
 340         }
 341 }
 342
 343 //----------------------------------------------------------------------------------------
 344
 345 function void_supp_invoice($type, $type_no)
 346 {
 347         begin_transaction();
 348
 349         void_bank_trans($type, $type_no, true);
 350
 351         void_gl_trans($type, $type_no, true);
 352
 353         void_supp_allocations($type, $type_no);
 354
 355         void_supp_trans($type, $type_no);
 356
 357         $result = get_supp_invoice_items($type, $type_no);
 358
 359         // now remove this invoice/credit from any GRNs/POs that it's related to
 360         if (db_num_rows($result) > 0)
 361         {
 362                 $date_ = Today();
 363         while ($details_row = db_fetch($result))
 364         {
 365                 if (strlen($details_row["grn_item_id"]) > 0) // it can be empty for GL items
 366                 {
 367                         // Changed 2008-10-17 by Joe Hunt to get the avg. material cost updated
 368                                 $old = update_supp_received_items_for_invoice($details_row["grn_item_id"],
 369                                         $details_row["po_detail_item_id"], -$details_row["quantity"], $details_row["FullUnitPrice"]);
 370
 371                                 $diff = $details_row["FullUnitPrice"] - $old[2];
 372                                 $old_date = sql2date($old[1]);
 373
 374                                 $batch = get_grn_batch_from_item($details_row["grn_item_id"]);
 375                                 $grn = get_grn_batch($batch);
 376
 377                                 // Only adjust the avg for the diff
 378                                 $mat_cost = update_average_material_cost($grn["supplier_id"], $details_row["stock_id"],
 379                                                 $diff, -$details_row["quantity"], $date_, true);
 380
 381                                 $deliveries = get_deliveries_between($details_row["stock_id"], $old_date, $date_);
 382                                 if ($deliveries[0] != 0) // have deliveries been done during the period?
 383                                 {
 384
 385                                         $amt = ($mat_cost - $deliveries[1]) * $deliveries[0]; // $amt in home currency
 386                                         if ($amt != 0.0)
 387                                         {
 388                                                 $stock_gl_code = get_stock_gl_code($details_row["stock_id"]);
 389                                                 add_gl_trans($type, $type_no, $date_,   $stock_gl_code["cogs_account"],
 390                                                         $stock_gl_code['dimension_id'], $stock_gl_code['dimension2_id'], _("Cost diff."),
 391                                                         -$amt, null, null, null,
 392                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 393                                                 add_gl_trans($type, $type_no, $date_, $stock_gl_code["inventory_account"],
 394                                                         0, 0, _("Cost diff."), $amt, null, null, null,
 395                                                         "The general ledger transaction could not be added for the price variance of the inventory item");
 396                                         }
 397                                         update_stock_move_pid(13, $details_row["stock_id"], $old_date, $date_, 0, $mat_cost);
 398                                 }
 399                                 update_stock_move_pid(25, $details_row["stock_id"], $old_date, $old_date, $grn['supplier_id'], $mat_cost);
 400
 401                 }
 402         }
 403         }
 404
 405         void_supp_invoice_items($type, $type_no);
 406         void_supp_invoice_tax_items($type, $type_no);
 407
 408         commit_transaction();
 409 }
 410
 411 //----------------------------------------------------------------------------------------
 412
 413
 414 ?>